How are Salary Slips Generated and stored in uKnowva HRMS

Salaryslips/Payslips can be generated with a simple click of a button after you have generated and verified the payroll for a particular month OR you can upload them into the system through a zip file. If you wish to know the process to generate payslips, please check this link: https://docs.uknowva.com/how-to/hrms/205-how-to-generate-payslip-bulk-in-uknowva, OR in case you are doing payroll in some other system and are uploading payslips in uKnowvathen refer this link on how to do so: https:...

How to check the logs of any file in uKnowva

Just open the file

Click on the Logs button

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How to add loan with multiple installment in uKnowva?

Step 1:-Go to left hand side menu in 'HR Manager'->'Loans and Advances'

 

 

Step 2:-In Top corner there is 'Add' button click on it.

How to approve Optional Holiday of reportee?

1.Go to Left-hand side menu->Click on 'List holidays Approvals' Menu.

 

 

2.There is search box at the top of window .Type the name of that Reportee in search box and user list will appears below, then selec...

How to set KRA of any user in uKnowva performance module?

NOTE: There are two ways to set KRA, one is by you can set Kra by "Set KRA for my team" menu and second way is by "KRA templates" menu.

If KRA is same for many employees then create template of the "KRA" option menu or else if KRA is different for many employees then follow the "Set KRA for my team option " menu option

 

To create KRA templates:

Step 1: Go to left-hand-side menu -> My performance -> KRA templates.

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How to create an offer letter in recruitment module in uKnowva ?

Step 1: Go to left-hand-side menu -> Recruitment -> My Applicant 

 

 

Step 2: Select the candidate and change his status to "Approved/Placed" (Please refer attach screenshot).

 

 

Step 3: You will find "ROLL OUT OFFER LETTER" below status field, click on it.

 

 

Step 4: You will redirect to "Roll out offer letter", please fill that details and click on next button.

 

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How to input feedback for each candidate in uKnowva recruitment module ?

Step 1: Go to "left-hand-side" menu -> "Recruitment" -> "My Applicants".

 

 

Step 2: Click on any candidate which will redirect you to his details page.

 

 

Step 3: Scroll down you will find "All Feedback" option, where you can add your feedback about that candidate.

 

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How to share job post in social media page of recruitment module in uKnowva ?

Step 1: Go to left-hand-side menu -> "Recruitment" -> "My Posted Jobs"

 

 

Step 2: Search for the job post you wish to post on social media and click on it.You will find its details page.

 

 

Step 3: You will find social icons on that detail page like linkedin, twitter and facebook just click on it and share your job post.

 

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How to change candidate status after offer letter is rolled out in Uknowva recruitment module ?

Step 1: Go to left-hand-side menu and select Recruitment -> Offer letters 

 

Step 2: You will find offer letter status column in which you van change status as you wish.

By default it will be "Rolled Out" status

 

 

You can change status to accepted, rejected and denied by company as you wish.

 

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How to Add Source in uKnowva recruitment module ?

Step 1: Go to "Left hand side Menu" -> Recruitment -> Sources.

 

 

Step 2: Click on "+ Add Source button" please refer attach screenshot.

 

 

Step 3: Pop up will appear where you have to add Source Name*, Source Email,Source PIC,Source Number,Cost Type,Cost Per Hiring and click on save button.

 

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How to assign another job in recruitment module uKnowva ?

Step 1: Go to "Left hand side Menu" -> Recruitment -> My Applicants.

 

Step 2: Please scroll the page and find Details cloumn where you have to click on view option.

 

Step 3: Click on "+ More" button -> "Assign Another Job" (Please refer attach screenshot).

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How to define pre-on-boarding fields of recruitment module in uKnowva ?

Step 1: Go to Uknowva Configuration.

 

Step 2: Go to "Apps Manager" and search for "Recruitment Engine" and click on it.

 

Step 3: Add profile fields which you wish to add in pre-on-boarding process of candicate and save it.

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How to change the status of applicant in uknowva recruitment module ?

There are two ways to change status please find below steps:

Step 1: Go to left-hand-side menu -> "Recruitment" -> "My Applicants"

 

Step 2: In "Status" column you can change the status of that applicant as you wish.

 

How to assign a recruiter for a job in uknowva recruitment module ?

Step 1: Go to left hand side menu "Recruitment" -> "My Posted jobs".

 

Step 2: Find the job in a list for which you wish to assign recruiter.

 

Step 3: In "My posted jobs" page you will find "...

How to schedule interview in uknowva recruitment module ?

Step 1: Go to Left-hand-side menu -> "My Applicant"

 

Step 2: In "Status" column you can change the status of that applicant to "schedule interview".

 

Step 3: Pop up will appear where you have to add "Job title" "Interviewer's name" and Date and save it.

How to assign user groups to employee in HRMS ?

You can assign user group to employees individual and also in bulk way, please follow below steps:

1) How to assign user group for individual employee ?

Step 1: Search for that employee and below top menu you will find "Edit user" Button.

 

How to create user group of employees in uknowva ?

If you wish to create different user groups like HR Team, Admin Team, finance Team etc in uknowva system then please follow below steps:

NOTE: Please make a note the only Admin can create user groups.

Step 1: Go to top-right-hand side profile icon -> Uknowva Configuration

 

Step 2: Go to left-hand-side-menu you will find "USER GROUP MANAGER" menu

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Steps to generate salary in uknowva ?

UKnowva gives you an option to process salary in two systems.

Our older version is a simpler salary management system and the method to process salary using this system can be found here.

The newer version is more complex and has been made with a view to integrate salary with on-boarding and exit management system.

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How to process hold salary in uknowva ?

Step 1: Go to Left-hand-slide menu -> "HR Manager" -> "Hold Salaries"

 

Step 2: You can check all the list of hold salaries in this page.

 

Step 3: If you wish to processed this hold salary then just tick the check box (please refer screenshot) and click on processed salaries.

 

Step 4:...

How to Assign variable pay in uknowva ?

Step 1: Go to left hand side menu -> HR Manager -> Salary structure.

 

Step 2: Edit salary structure in which you want to make changes for entitlement variable pay.

 

Step 3: You will find column "Is Variable ?" by default its unchecked, make it check according to your requirem...