Effectively managing shift master is crucial for optimising workforce productivity and ensuring that employee availability aligns with organisational needs.
This tutorial provides HR professionals and system administrators with step-by-step guidance on how to manage the Shift Master List within the uKnowva HRMS.
Users will learn how to create, edit, and view shifts, ensuring that all shifts are accurately documented and easily accessible.
By maintaining a well-organised shift schedule, organisations can enhance operational efficiency, improve employee satisfaction, and facilitate better resource allocation.
Whether you're adding new shifts, modifying existing ones, or simply reviewing the shift master list, this guide is designed to streamline your processes and improve your administrative capabilities within uKnowva HRMS.
Table of Contents
- Adding new shifts
- Editing existing shifts
- Viewing shift details
- Searching for a particular shift
- Importing shifts
- Exporting shifts
1. Adding new shifts
Go to the Shift Master List page by clicking the HR Manager section in the main menu and selecting the Shift Master List.
Click the Add button located at the top of the page.
A new form will appear for you to enter the details of the new shift.
Fill in the Title, Start Time, End Time, Late After, and Early Before fields with the relevant information.
Once you’ve entered all the necessary details, click Save to add the new shift to the Shift Master List. If you want to cancel the addition, click the Cancel button to discard the changes.
2. Editing existing shifts
Locate the shift you want to edit in the Shift Master list. Click the Pen icon under the Action column for that specific shift.
A form will open with the current details of the shift. Modify the Title, Start Time, End Time, Late After, or Early Before fields as needed.
After making the necessary changes, click Save to update the shift. If you decide not to make any changes, click the Cancel button to exit without saving.
3. Viewing shift details
Locate the shift you want to view in the Shift Master list.
Click the Eye icon under the Action column for that shift.
A new window will pop up displaying all the details of the selected shift, including the Title, Start Time, End Time, Late After, and Early Before fields.
You can review the information in this window, but if you wish to make any changes, you will need to edit the shift instead. To close the details, click the x button at the top-right corner of the window.
4. Searching for a particular shift
At the left side of the Shift Master List page, find a Search bar. Enter relevant keywords, such as the shift Title or other details, in the search field.
Once you have entered your search criteria, click the Search button. The list will filter to display only the shifts that match your search query.
If you wish to reset the search and view all shifts again, click the Reset button next to the search bar.
5 . Importing shifts
At the top corner of the page, click the Import button. A new window will open, prompting you to upload a file containing the shift details.
Once your file is ready, click on the Choose Your File or the Browse button to locate and select the file from your device.
If the file is not ready, click on the Download Import Template File to download a templatised file which you can maintain and update on your local desktop first and then upload later.
After selecting this updated templatised file from your system, click the Upload File button in the window to start the upload process.
A confirmation message will appear once the import is successful, and the newly added shifts will be visible in the Shift Master List.
6. Exporting shifts
At the top-right corner of the page, click the Export button. A file will be generated, and will automatically be downloaded.
The Shift Master List in uKnowva HRMS simplifies the management of shift schedules, enabling organisations to efficiently align workforce availability with operational needs.
By following this guide, HR professionals and system administrators can easily add, edit, view, search, import, and export shifts.
Maintaining a well-structured Shift Master List ensures better resource allocation, enhances productivity, and improves employee satisfaction.
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