1. Objective
To define the end-to-end recruitment workflow in uKnowva HRMS—from manpower planning to candidate onboarding—ensuring process clarity, accountability, and system-based execution.
2. Stakeholders
- HR / System Admin
- Business Head / Hiring Manager
- Recruiter / HR Manager
- Candidate
3. Recruitment Process Steps
- Manpower Planning (HR / Admin)
Freeze Manpower Plan
- Job Requisition & Approval (Business Head / HR)
Raise Resource Requisition
Fill Requisition Details (Role, Skills, Department, etc.)
Is Requisition Budgeted?
If No:
Seek Approval on new unbudgeted requisition
Notify Head → Get Approval
If Yes or Approved:
Submit request with JD
Approve Request
Create & Publish Job in uKnowva System
- Candidate Journey
Candidate Accesses Job Portal
Applies for Job
Receives Email for Interview
Attends Interview
- Recruiter / HR Manager Actions
Gets Notified of Application
Views Applicant Details
Screens CV
Decides Eligibility for Next Round
- If Yes:
Schedule Interview
Receive Interview Feedback
If Shortlisted:
Roll Out Offer Letter
If Not Shortlisted:
Reject Candidate
- If No:
- Reject Candidate
- Post-Offer Activities
Candidate Receives Offer Letter via Email
Candidate Accepts or Rejects
If Rejected:
o Status updated as Rejected by Candidate
If Accepted:
o Notification sent to HR
6. Pre-Onboarding & Onboarding
- HR Confirms Date of Joining (DOJ)
- Send Pre-Onboarding Email
- Candidate Receives Onboarding Link
- Candidate Fills Pre-Joining Info
- Gets Status: Pre-onboard Completed
- Receives Welcome Email
- Fills Employment Information
- HR Reviews and Onboards Candidates
7. Status Tracking
- Recruiters and HR can track application stages in “My Applicant” section.
- Statuses include:
- Applied, Interview Scheduled, Shortlisted, Rejected, Offer Sent, Accepted, Pre-onboard Completed, Onboarded
You can refer to the below uKnowva docs related to the uKnowva Recruitment module:-
How to post a job on uKnowva - Recruitment Engine.
How to edit a job posting on uKnowva - Recruitment Engine.
How to create an offer letter in recruitment module in uKnowva ?
How to input feedback for each candidate in uKnowva recruitment module ?
How to share job post in social media page of recruitment module in uKnowva ?
How to change candidate status after offer letter is rolled out in Uknowva recruitment module ?
How to Add Source in uKnowva recruitment module ?
How to assign another job in recruitment module uKnowva ?
How to define pre-on-boarding fields of recruitment module in uKnowva ?
How to change the status of applicant in uknowva recruitment module ?
How to assign a recruiter for a job in uknowva recruitment module ?
How to schedule interview in uknowva recruitment module ?
How to schedule an interview under uKnowva - Recruitment Engine.
How to add an Individual candidate in talent pool under Recruitment engine.