How uKnowva recruitment module works?

1. Objective

To define the end-to-end recruitment workflow in uKnowva HRMS—from manpower planning to candidate onboarding—ensuring process clarity, accountability, and system-based execution.


2. Stakeholders

  • HR / System Admin
  • Business Head / Hiring Manager
  • Recruiter / HR Manager
  • Candidate


3. Recruitment Process Steps

  • Manpower Planning (HR / Admin)

Freeze Manpower Plan

  •  Job Requisition & Approval (Business Head / HR)

Raise Resource Requisition

Fill Requisition Details (Role, Skills, Department, etc.)

Is Requisition Budgeted?

If No:

Seek Approval on new unbudgeted requisition

Notify Head → Get Approval

If Yes or Approved:

Submit request with JD

Approve Request

Create & Publish Job in uKnowva System

  •   Candidate Journey

Candidate Accesses Job Portal

Applies for Job

Receives Email for Interview

Attends Interview


  •  Recruiter / HR Manager Actions

Gets Notified of Application

Views Applicant Details

Screens CV

Decides Eligibility for Next Round

  • If Yes:

Schedule Interview
Receive Interview Feedback
If Shortlisted:
Roll Out Offer Letter
If Not Shortlisted:
Reject Candidate

  • If No:
    • Reject Candidate

  •  Post-Offer Activities

Candidate Receives Offer Letter via Email

Candidate Accepts or Rejects

If Rejected:

o   Status updated as Rejected by Candidate

If Accepted:

o   Notification sent to HR


6. Pre-Onboarding & Onboarding

  • HR Confirms Date of Joining (DOJ)
  • Send Pre-Onboarding Email
  • Candidate Receives Onboarding Link
  • Candidate Fills Pre-Joining Info
  • Gets Status: Pre-onboard Completed
  • Receives Welcome Email
  • Fills Employment Information
  • HR Reviews and Onboards Candidates

7. Status Tracking

  • Recruiters and HR can track application stages in “My Applicant” section.
  • Statuses include:
    • Applied, Interview Scheduled, Shortlisted, Rejected, Offer Sent, Accepted, Pre-onboard Completed, Onboarded

 


 You can refer to the below uKnowva docs related to the uKnowva Recruitment module:-

How to post a job on uKnowva - Recruitment Engine.

How to edit a job posting on uKnowva - Recruitment Engine.

How to create an offer letter in recruitment module in uKnowva ?

How to input feedback for each candidate in uKnowva recruitment module ?

How to share job post in social media page of recruitment module in uKnowva ?

How to change candidate status after offer letter is rolled out in Uknowva recruitment module ?

How to Add Source in uKnowva recruitment module ?

How to assign another job in recruitment module uKnowva ?

How to define pre-on-boarding fields of recruitment module in uKnowva ?

How to change the status of applicant in uknowva recruitment module ?

How to assign a recruiter for a job in uknowva recruitment module ?

How to schedule interview in uknowva recruitment module ?

How to schedule an interview under uKnowva - Recruitment Engine.

How to add an Individual candidate in talent pool under Recruitment engine.

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