Introduction

Once the offer letter is rolled out to a candidate, tracking its status becomes a vital step in the recruitment and onboarding process.

With uKnowva HRMS, recruiters and HR professionals can conveniently monitor the status of each offer letter to stay updated on candidate responses and take timely actions.

This helps streamline the hiring pipeline and ensures that no communication or next step is missed.

In this article, we’ll walk you through how to check the offer letter status in uKnowva HRMS, view relevant candidate details, and update the status as needed using the offer letter dashboard.

Step 1: Access the Offer Letter Dashboard

To begin checking the status of an offer letter, navigate to the Recruitment menu from the side navigation panel on your uKnowva instance. Once expanded, click on the Offer Letter sub-menu.

This action will open a new page where all the candidates who have been issued offer letters are listed.

The dashboard is designed to give you a clear overview of the current offer letter activities and makes it easy to locate any candidate.

The table on this page displays each candidate under the following headers: Candidate Name, Action, Candidate Email, Job Title, Expected DOJ (Date of Joining), Source, Offer Letter Status, Created By, and Created On.

This structured view helps HR professionals access key offer letter data at a glance and identify the current status of each candidate’s offer.

Step 2: Review or Update the Offer Letter Status

To check the current status of a candidate’s offer letter, look under the Offer Letter Status column corresponding to the desired candidate.

This status reflects where the offer stands in the recruitment journey.

The status might display as Pending for Approval, Rolled Out, Accepted, Rejected by Candidate, Denied by Company, or Preonboard Completed, depending on the progress made.

If needed, you can also manually change the offer letter status by selecting a new value from the drop-down in the same column.

This is useful when status updates haven’t occurred automatically or when manual verification or intervention is required.

Updating the status ensures your internal records remain accurate and up to date, and it also helps align communication between the recruitment and onboarding teams.

Conclusion

That’s it!

You’ve now successfully checked the offer letter status in uKnowva HRMS.

By following this simple process, you can easily monitor the progress of candidate engagement after the offer rollout, make real-time updates, and ensure smooth coordination across recruitment stages.

This feature provides better visibility and control, keeping your hiring process transparent and efficient.

If you have any questions or need additional support, feel free to contact us at This email address is being protected from spambots. You need JavaScript enabled to view it..