An applicant is an individual who applies for a post of employment at a certain employer’s facilities by going through the hiring process, usually defined by the employer. Applicants often submit their CVs, fill out forms and go through several rounds of interviews for the position they hope to get. uKnowva gives recruiters a database of applicants for a particular job post.

Database displays eight data columns, which are described below:

ü  Applicant Details: Displays Applicants Name, Contact Details, Highest education and experience for quick reference.

ü  Job Title: Displays the title for which the applicant has applied job.

ü  Category: Displays the category as registered by the recruiter.

ü  Salary Expectation: User input received while applying, captured by application form.

ü  Status: Is a dropdown list for the applicant’s application status.

ü  Date of Application: Date of applying for the job post by the applicant.

ü  View CV/Resume: Attachment which can be viewed, for reference of the applicant.

ü  Details: shows detailed information of the applicant which can be viewed on another window.

 Once the applicant is registered, the status needs to be updated by the recruiter, from the following list:

• New: New applicant added to the list, with default status as New
• Screened: Applicants’ application being verified
• Interview scheduled: Shows a pop-up window with details to be filled and book the interview. It provides edit button after schedule adjacent to the drop-down. For more information, refer: https://docs.uknowva.com/how-to/hrms/215-how-to-schedule-interview-in-uknowva-recruitment-module

• Interviewed: If the interview was done for the applicant.
• Shortlisted: If the applicant has been shortlisted by the interviewer.
• Approved/placed: If the applicant has been selected, another tab will pop up below the drop-down to “ROLL OUT OFFER LETTER”

On clicking the roll out offer letter button, it requests salary details and redirects to offer letter page, where the offer letter can be viewed or mailed. For more information, refer: https://docs.uknowva.com/how-to/hrms/226-how-to-create-offer-letter 

• Rejected: A pop-up window will open with the reason of pre-defined rejection reasons and remarks can be added as per convenience.
• On-hold: If due to any reasons, the application process is on hold and will be processed later.

For more information, please refer: https://docs.uknowva.com/how-to/hrms/217-how-to-change-the-status-of-applicant-in-uknowva-recruitment-module