1.4 Talent Pool
A talent pool is a database of potential job candidates. The workers included in the database are typically both highly qualified and have previously expressed interest, in some form, in joining the organization. A proper talent pool database contains information about each candidate, including their skills, potential roles they could fill, how well they fit within the corporate culture, and so forth. This way, recruiters do not have to start the recruiting process from scratch for each opening. uKnowva gives two options for adding candidates to the talent pool, that is by:
- Individual Import
- Bulk Import
For Individual Import, click on Recruitment > Talent Pool > Add candidate. As you click on add candidate you have 2 options Basic Info & Profile Info. Basic info is all the basic details required of the candidate and profile info is if the candidate is hired in the future, the details which will be appeared in his/her profile when he/she on-boards.
Basic Information is a form that records the required details of a candidate to be part of the talent pool. The information required is as follows:
· Name: Candidate’s documented name
· Contact details: Like Email and Mobile No
· CV/Resume: It should be a .pdf or .docx file
· Source: This categorizes the source of the applicant contacted.
· Cover Note: That briefs and describes the candidate’s application.
· Previous Organisation details: like Company Name, Designation, CTC, and Notice period.
· Category: That describes the application type of department suitable for the organization.
· Professional details: Such as Education, Qualification, Work Experience, and Skills.
· Salary expectation: Candidate required salary expectation.
· Location: current city, preferred city.
Profile Information is curated information of Basic Information that is available on the candidate’s profile after its onboard process. It usually consists of open information:
· Personal Information: Candidate’s documented name, DOB, Gender
· Contact details: Like Email and Mobile No.
· Professional details: Such as Education, Qualification, Work Experience, and Skills.
Note: The forms can be customized as per requirements and are not restricted.
For more information, refer: https://docs.uknowva.com/how-to/hrms/188-how-to-add-an-individual-candidate-in-talent-pool-under-recruitment-engine
For Bulk Import, Recruitment > Talent Pool > 'Import Bulk Candidate'. Download Import sample file in zip format to enter details in a .csv format. Since it is a bulk format the files are saved in a folder and uploaded as a zip folder too.
Downloaded .csv files have one additional header and the rest are the same as in the single candidate form:
· Resume/CV file Name: This is the first column of the CSV file and the name entered should be exactly the same as the file name with the extension.
· Name: Candidate’s documented name
· Contact details: Like Email and Mobile No
· CV/Resume: It should be a .pdf or .docx file
· Source: This categorizes the source of the applicant contacted.
· Cover Note: That briefs and describes the candidate’s application
· Previous Organisation details: like Company Name, Designation, CTC, and Notice period.
· Category: That describes the application type of department suitable for the organization.
· Professional details: Such as Education, Qualification, Work Experience, and Skills.
· Salary expectation: Candidate required salary expectation.
· Location: current city, preferred city.
Note: The upload will show an error if mandatory details are not filled/or kept blank. Mandatory details are Resume/CV File Name, Name, Email, and Mobile; the rest are all optional.
For more information, refer: https://docs.uknowva.com/how-to/hrms/274-how-to-bulk-upload-candidate-in-talent-pool
To convert Talent pool applicants to applicants posted for a job, refer: https://docs.uknowva.com/how-to/hrms/220-how-to-assign-another-job-in-recruitment-module-uknowva