Introduction

Managing employee shift schedules manually can be time-consuming and prone to errors, especially in large organizations with rotating or multi-shift operations.

uKnowva HRMS offers a bulk shift import feature, allowing HR teams to upload multiple shift records in one go—directly into the system’s shift master.

This feature eliminates repetitive data entry, ensures accuracy, and saves valuable time.

If you’re managing hundreds of shifts weekly or monthly, using the bulk import option is a reliable and efficient solution.

Here’s how you can use this functionality effectively.

Step 1: Access the Shift Master Page

To begin, log in to your uKnowva HRMS instance. Navigate to the Shift Master page.

If you're unfamiliar with how to reach this page, refer to this article here:Viewing and Searching for Specific Shift Details in uKnowva HRMS.

Once you’re on the Shift Master page, you’ll see a structured list of existing shifts.

This page will include headers like Title, Action, Start Time, End Time, Late After, Early Before, Status, Created By, and Created On.

Step 2: Initiate the Bulk Import Process

At the top-right area of the Shift Master page, you’ll find the Import button. Click this button to start the bulk shift upload process.

A pop-up window will open, asking you to upload a file containing the shift details you want to import.

This window is your gateway to uploading either a ready-to-use file or creating one using the provided template.

Step 3: Use the Import Template if Needed

If you don’t have a file ready, no problem. Click the Download Import Template File link to download a predefined template file directly.

This template includes all the necessary headers and formatting required by uKnowva HRMS’s system.

It helps you maintain consistency and prevents upload errors due to missing or misaligned fields.

Once you’ve downloaded the template, fill in all relevant shift details locally on your desktop, such as shift title, start and end times, late marks, early exit rules, and any other shift configurations. Save the file once it is completed.

Step 4: Upload and Confirm Your Shift Data

After updating the template with the required shift entries, go back to the import pop-up window in uKnowva HRMS.

Click Choose Your File (or Browse), select your saved file, and then click Upload File to begin the upload.

If everything is entered correctly, the system will process the data and add your shifts to the master list.

Once the upload is successful, a confirmation message will appear on the screen.

You can then see the newly added shifts immediately within the Shift Master table, along with their respective status and creation timestamps.

Conclusion

That’s it!

You’ve now successfully imported shift records in bulk using uKnowva HRMS.

By following this process, you ensure your team’s shift schedules are uploaded accurately, efficiently, and without the need for repetitive data entry.

The system not only simplifies shift management but also ensures that your operational planning stays organized and up to date.

If you have any questions or need additional support, feel free to contact us at This email address is being protected from spambots. You need JavaScript enabled to view it..