Introduction

Scheduling interviews through virtual meeting platforms has become an essential part of the modern recruitment process.

With uKnowva HRMS, recruiters can seamlessly schedule interviews using Google Meet directly from the Recruitment module.

This eliminates the need for external tools or lengthy coordination and ensures that candidates and interviewers receive timely and accurate invites.

In this tutorial, we will guide you through each step of scheduling an interview via Google Meet for any applicant within your uKnowva HRMS system.

Step 1: Open the My Applicants Section from the Recruitment Menu

To begin the interview scheduling process, log in to your uKnowva HRMS account and navigate to the Recruitment module from the side navigation panel. Under this menu, select the My Applicants sub-menu.

This will take you to a dedicated page displaying a list of applicants who have applied to your job postings.

The applicant table includes headings such as Applicant Details, Qualification, Experience, Job Title, Talent Fit Score, Expected Salary (CTC), Application Date, and Status, making it easy to assess applicants at a glance.

Step 2: Search and Select the Applicant

Once you're on the My Applicants page, locate the candidate for whom you want to schedule the interview.

You can either scroll through the list manually or use the search bar at the top to find them by name or relevant keywords.

After identifying the right applicant, move to the Status column next to their profile entry.

From the drop-down in the Status column, change the applicant’s status to Interview Scheduled.

This action is what triggers the scheduling process and brings up a pop-up interface.

If you're unsure about how to change an applicant’s status, you can always refer to this helpful tutorial on changing applicant status.

Step 3: Enter Interview Details and Select Google Meet as the Location

As soon as you update the status to "Interview Scheduled", a pop-up will appear prompting you to fill in the interview details.

Begin by entering the name of the interviewer, followed by the date on which the interview is to be conducted.

Specify the duration of the interview in minutes. Now, in the Location drop-down, select Google Meet to ensure that the interview is scheduled as a virtual meeting using Google Meet.

You can schedule multiple rounds of interviews for the same applicant as well. To add more interview slots, click on the ‘+’ icon, which will add a new row in the pop-up.

If you need to remove any of the added rows, simply click on the bin icon at the end of the respective row.

To make sure the candidate receives the meeting invite, toggle the Send Invite to Candidate option to Yes.

Once all fields have been filled out accurately, click on the Save button to schedule the interview.

If you decide not to move forward with the scheduling, you can click on Cancel to discard the action.

Conclusion

That’s it!

You’ve now successfully scheduled an interview on Google Meet via uKnowva HRMS.

By following this process, you ensure that your interview meetings are well-organized, with timely invites sent to both candidates and interviewers.

This integrated scheduling feature helps streamline your virtual recruitment process and keeps everyone aligned.

If you have any questions or need additional support, feel free to contact us at This email address is being protected from spambots. You need JavaScript enabled to view it..