Introduction

Managing applicants efficiently during the recruitment process is crucial for maintaining clarity across teams and ensuring timely follow-ups.

uKnowva HRMS makes it easy for recruiters and HR professionals to update the status of candidates as they move through different hiring stages.

Whether an applicant is newly added, being interviewed, or has been offered a position, you can track and update their progress directly in the platform.

This article walks you through the various ways to change the status of an applicant using the available views in uKnowva HRMS.

Step 1: Open the My Applicants Page in Recruitment Module

To begin, log in to your uKnowva HRMS account and navigate to the Recruitment menu from the left-hand side navigation panel. From the drop-down, select the My Applicants sub-menu.

This action will open a dedicated interface that displays a list of all the applicants currently associated with various job openings in your organization.

The list is categorized under various headings such as Applicant Details, Action, Qualification, Experience, Job Title, Talent Fit Score, Expected Salary (CTC), Date of Application, and, most importantly, the Status column. This is the section where you'll perform your status updates.

Step 2: Update the Applicant Status from the List View

Once you're on the My Applicants page, locate the candidate whose status you wish to update.

You can scroll through the list manually or use the search bar at the top to quickly find the specific applicant.

In the Status column next to the candidate's name, you’ll find a drop-down menu.

Click on this drop-down to select the appropriate new status for the applicant.

uKnowva HRMS provides several predefined options such as Screened, Interview Scheduled, Interviewed, Shortlisted, Approved/Placed, Rejected, and On Hold.

Simply choose the status that reflects the current stage of that applicant's hiring journey, and the system will save the changes instantly.

Step 3: Change the Status from the Applicant’s Profile

Alternatively, you can update the applicant's status by accessing their individual profile.

From the My Applicants list, click on the applicant's name. This opens a detailed view of their application, where all their submitted information is displayed.

Locate the Offer Status field.

Click on the drop-down present under this field and select the appropriate new status from the list.

The system will immediately apply this change, reflecting the applicant’s latest progress within your recruitment funnel.

Step 4: Use the Pipeline (Kanban Board) View

For a more visual and intuitive way to manage applicant statuses, you can use the Pipeline View, which functions like a Kanban board.

Above the list, you can find a drop-down, and from that select the pipeline view.

This board displays applicants in columns that represent different stages of the recruitment process such as New, Screened, Interview Scheduled, Interviewed, Shortlisted, Approved/Placed, Rejected, and On Hold.

To change the status, simply drag and drop the applicant’s card from one column to another.

This view allows recruiters to quickly identify bottlenecks and keep track of where each candidate stands at a glance.

Conclusion

That’s it!

You’ve now successfully changed the status of an applicant in uKnowva HRMS.

By following this process, you ensure that your recruitment data remains organized and up to date, giving your HR team complete visibility over applicant progress.

This also helps in creating a more structured hiring pipeline and better communication across the recruitment team.

If you have any questions or need additional support, feel free to contact us at This email address is being protected from spambots. You need JavaScript enabled to view it..