Synching and locking team’s attendance report

Find and click the Attendance Report sub-menu from the Leave’s main menu.

Find your team’s attendance for every day in the Present-Absent format here.

Click on any date to enter the attendance data on behalf of your team member. To do this, a new pop-up window appears.

The first tab of this window is about Add Attendance. There you can fill the start date and end date timings here along with the description in the white box to state the reason for adding a new attendance record for your team members.

Click on the next tab, Add Leave.

Here, you can add leave data on behalf of the user or team member by selecting the Other User option first. Then select the user, leave type, leave day type, date, and the reason.

Once you’re done adding either or both attendance and leave data for your team members, click on Save and close the window. Or else, click Cancel to restart.

Now, close the previous pop-up window and go back to the Attendance Report page.

Scroll this sheet to the right to find Total Days, Paid Days, UnPaid Days, Total OT Days, Total Present Days, etc., section-wise data reflected here for each team member to get a comprehensive view of their attendance through the selected month/year.

Scroll back and find the Eye button in front of each member. Click on it to View the Attendance Calendar of each person.

A new tab opens to represent the calendar view of the selected member for the given month.

Each day will show you a comment if the member has left any reason for their late punch-ins or early log-outs.

Filter the view according to a Month, Week, or Day when you click these buttons on the top right corner.

Close the tab and go back to the original Attendance Report page.

You have a button to Run Late Marks Rule. You can either click it to apply on all team members at once. However, this might be unnecessary and put heavy pressure on the system. The same is notified to you as a pop-up or flash notification when you click the button without selecting any users in advance.

So, the best way to use this button is to first select the team members by clicking on the white boxes before their names. Then, click on this button to levy the rule on their attendance for the current month.

Another button at the top is Calculate & Lock Attendance. When you click on it, the system will automatically calculate and lock the attendance data. However, a pop-up window might occur to ask you if you are sure about the data represented in front of you.

If you’re sure, click OK. Otherwise, click Cancel.

If your organisation is using a physical biometric system or any other biometric, it might have set an auto synchronization with their uKnowva portal. If that’s the case, you will be able to see a button at the top of this page named Sync Attendance.

Click on this button to sync the attendance of all your team members for a given period. When you click on it, a pop-up window appears asking you the From and To date to confirm after clicking Submit.

The next button is Import. Click on it and find various options to import the updated data of your team member’s monthly attendance. The most common option will be to upload a CSV file.

Then, there is the Export button to click if you want to download the attendance data of your team members for further analysis.

Now, the final button or option at the top side of this page is a Funnel icon.

Click it and find the fields that you can filter to get a specific view of the attendance data of your team members. Some of the most common fields to filter might include Month, Year, User Group, Team Members, User Status, etc.

Filter the fields as per your preference. Then click Select to get the preferred view of the page. Afterward, click Reset to go back to the default view of the page.