Introduction

Managing attendance accurately is one of the most critical responsibilities for HR teams and managers.

Errors in attendance tracking can directly affect payroll processing, leave calculations, and employee satisfaction.

uKnowva HRMS provides a simple yet powerful way to check and lock user attendance to avoid any discrepancies.

This feature ensures that once attendance is finalized, no further changes can be made for the selected period, keeping records accurate and secure.

In this article, we will go through the detailed steps to check and lock attendance for users in uKnowva HRMS.

Step 1: Access the Attendance Report

From the side navigation bar, click on the Teams menu and then select the Attendance Report sub-menu.

A new page will open showing the list of users along with their attendance data. The page is structured in a tabular format, where you can view details under columns such as Name, Action, 01, 02, 03, 04, and so on, representing the days of the month.

This view helps you easily identify attendance records for each user across the selected period.

Step 2: Use Filters to Refine Attendance Data

To quickly find specific records, use the Filter (funnel icon), located at the top-right corner of the page.

Applying filters allows you to sort and view attendance information based on criteria like user groups, city, departments, or specific employees.

This ensures that you’re checking the right set of data before moving ahead with locking attendance.

Step 3: Lock Attendance for All Users

If you want to lock attendance for all users in one go, click on the Calculate and Lock Attendance button available above the user list.

Once you click this option, an alert will appear asking you to confirm your action.

Confirming this will finalize and lock the attendance for every user listed on the page, ensuring no further edits can be made for that period.

Step 4: Lock Attendance for Selected Users

In case you need to lock attendance only for certain employees, select the checkbox next to their names on the left-hand side of the table.

After making your selections, click the Calculate and Lock Attendance button.

Again, an alert will pop up to confirm your action.

Once confirmed, attendance for only the chosen users will be calculated and locked. This gives you the flexibility to manage attendance on a per-user basis as needed.

Conclusion

That’s it!

You’ve now successfully checked and locked attendance of users in uKnowva HRMS.

By following this process, you ensure that attendance data remains accurate, secure, and ready for payroll processing without any risk of last-minute changes.

This feature provides flexibility to lock attendance for all employees at once or for specific users based on your requirements.

If you have any questions or need additional support, feel free to contact us at This email address is being protected from spambots. You need JavaScript enabled to view it..