Introduction
Managing candidates effectively is a crucial part of the recruitment process in any organization.
uKnowva HRMS makes this task simple and efficient by allowing you to add new candidates directly into the system with all their essential details.
From uploading resumes to parsing and auto-filling information, entering profile details, and structuring salary information, everything can be handled in one place.
This ensures that recruiters save time while maintaining accuracy and consistency in candidate data management.
In this article, we will walk you through the step-by-step process of adding a candidate in uKnowva HRMS.
Step 1: Accessing the Candidate List
To begin, navigate to the Recruitment menu from the side navigation panel and select the Offer Letters sub-menu.
This action will open a new page displaying the list of all candidates.
The list is structured with important details under headings such as Candidate Name, Action, Candidate Email, Job Title, Expected, Source, DOJ, Offer Letter, Created By, Status, and Created On.
At the top of this page, you will notice an add person icon button. Click on this button to open the candidate creation form.
A new page will appear with three main tabs: Basic Info, Profile Info, and Salary Details.
Step 2: Filling the Basic Info Tab
The first step in adding a candidate is filling in their basic information.
Here, you can upload the candidate’s resume, and the system will automatically parse the resume to populate many of the fields.
You can also edit the parsed details as needed. In this tab, you can enter essential information such as Job Title, Name, Email, Mobile Number, and Source.
You may also add additional details like Cover Note, Current Company, Current Designation, Current CTC, Notice Period (in months), Category, and educational qualifications.
This ensures that all fundamental details about the candidate are captured in one place for easy access later.
Step 3: Entering Profile Information
Once the basic information is completed, move to the Profile Info tab.
This section focuses on personal identification and contact details of the candidate.
Here, you need to fill in details like Aadhar Number, PAN Number, Mobile Number, Current Address, and City or Town.
This ensures compliance with organizational requirements and helps maintain complete records of the candidate.
Step 4: Setting Up Salary Details
The final tab is the Salary Details section.
Begin by selecting the salary structure from the available options.
Once you select a structure, the system will auto-fill most of the salary-related details such as Yearly CTC, Yearly Gross, Calculated Yearly CTC, Calculated Yearly Gross, Monthly CTC, and Monthly Gross.
You can also review and update details in the Earnings section where fields such as Formulae, Amount, Is Variable, Is Non-Taxable, Show in Payslip, and Calculate on Attendance Basis are available.
Similarly, the Deductions section allows you to define deduction formulae, amounts, and related options like showing in payslips or calculating based on attendance.
You may also add or delete components as required to tailor the salary details to the candidate’s role.
Step 5: Saving the Candidate Profile
After you have filled in all necessary information across the three tabs, you can finalize the entry.
At the bottom of the page, you will find options to Save, Save as Draft, Cancel, or Clear Draft.
Choose the appropriate option depending on whether you want to immediately add the candidate, save the progress for later editing, or discard the entered details.
Conclusion
That’s it!
You’ve now successfully added a candidate in uKnowva HRMS.
By following this process, you ensure that all critical information related to the candidate, including personal details, job-related information, and salary structure, is stored accurately in the system.
If you have any questions or need additional support, feel free to contact us at This email address is being protected from spambots. You need JavaScript enabled to view it..