Introduction

Payslips are crucial records that offer transparency to employees regarding their monthly earnings, deductions, taxes, and net pay.

For HR teams, efficiently generating and storing these documents ensures smooth payroll processing, compliance, and employee satisfaction.

uKnowva HRMS simplifies this process through a user-friendly payroll module that allows you to generate payslips for one or multiple employees in just a few clicks.

This article explains how you can easily generate and access payslips using the payroll tools provided within uKnowva HRMS.

Step 1: Access the Payroll Section from the HR Menu

To begin generating payslips, log in to your uKnowva account with the appropriate HR or admin credentials.

Once you're logged in, navigate to the left-hand navigation bar and locate the HR menu. From there, expand the Payroll section and select the Payroll sub-menu.

This section contains all the tools required to manage salary data, including the option to view and generate payslips.

Step 2: Open Past Salary Details

After entering the payroll module, look at the top-right corner of the page where you will find a More button.

Click on this button to reveal additional options, and from the dropdown list, select Past Salary Details.

This feature allows you to view previously processed salary data for any selected year and month. It also provides access to the salary slip generation functionality.

Step 3: Choose the Year and Month for Payslip Generation

Within the Past Salary Details section, you'll see an option to select the financial year.

After choosing the relevant year, click on the specific month for which you wish to generate payslips.

The system will load the salary records for that month, displaying a list of employees along with their processed salary details.

This ensures that you're generating payslips for the correct time period based on completed payroll calculations.

Step 4: Select Employees and Generate Payslips

Once you have selected the desired month, the screen will display a table of employees along with a checkbox next to each name.

You can choose to generate payslips for a single employee by selecting the individual checkbox or for all employees by clicking the checkbox at the top of the column.

After making your selection, click on the Generate Salary Slip button.

The system will process your request and generate the payslips for the selected users, based on the payroll data already entered and approved for that month.

Step 5: Access Generated Payslips from the Document Tree

Once the salary slips are generated, they are automatically stored in the Document Tree within uKnowva HRMS.

This repository allows you to access previously generated payslips whenever required, making it easy to retrieve and share them with employees as needed.

The document tree acts as a secure and centralised storage space for all payroll-related documentation, helping ensure record-keeping and compliance.

Conclusion

That’s it!

You’ve now successfully generated payslips in uKnowva HRMS.

By following this process, you ensure that employees receive clear, accurate, and timely salary statements each month.

The ability to manage payslips efficiently not only streamlines payroll operations but also builds trust and transparency within the organisation.

If you have any questions or need additional support, feel free to contact us at This email address is being protected from spambots. You need JavaScript enabled to view it..