Introduction

As organizational roles evolve, HR teams often need to update or refine designation details to reflect new responsibilities, revised job structures, or updated salary configurations.

uKnowva HRMS offers a comprehensive Designation Master that makes it easy to manage and update existing designation entries without the need to recreate them from scratch.

Editing an existing designation helps maintain accuracy across job roles, reporting hierarchies, and payroll structures, ensuring the HR database remains aligned with current organizational needs.

In this article, you'll learn how to locate, edit, and save changes to designations in uKnowva HRMS, ensuring your records stay up to date and reflect your company’s evolving structure.

Step 1: Accessing the Designation Master Page

To begin the process, log in to your uKnowva HRMS instance using your admin credentials.

If you’re unsure how to navigate to the Designation Master page, you can follow this tutorial.

Once you arrive on the Designation Master page, you will see a list of all existing designations in your system.

Each designation entry will appear in a tabular format with headers like Designation Name, Action, Status, Designation Code, and Reports To.

This page serves as your central hub for viewing, editing, or managing designation-related data.

Step 2: Locating and Editing a Designation

To edit an existing designation, start by locating the specific designation you want to modify.

You can either scroll through the list manually or use the search bar present above the list on the page to enter relevant keywords such as the designation name or department.

Once you've found the correct entry, move to the Action column and click on the Pen icon next to that designation.

This action will open a form pre-filled with the current details of the designation.

The editable form includes various tabs and fields such as Designation Name, Designation Code, Reports To, Notice Period, Probation Period, and associated Skills.

Navigate through tabs like Basic, Job Details, Salary Details, Interview Assessment, Probation Evaluation, and KRA Template to make any required updates.

For example, if the role has expanded, you can revise the roles and responsibilities under the Job Details tab.

Similarly, if the salary structure has changed, you can update the CTC values and components under the Salary Details tab.

You can also make changes to assessment templates or competencies if the performance evaluation criteria have been modified for the role.

Step 3: Saving or Discarding Changes

After making all the necessary updates, click on the Save button to apply the changes to the designation.

The system will update the information in real time and reflect the latest data on the Designation Master page.

If you choose not to proceed with the edits or if no changes are required, simply click the Cancel button.

This will discard any unsaved changes and return you to the main designation listing without affecting the existing data.

Conclusion

That’s it!

You’ve now successfully edited an existing designation in uKnowva HRMS.

By following this process, you ensure that your organizational roles and responsibilities stay up to date with your company's operational changes.

This helps improve clarity in job expectations, payroll management, and performance evaluations.

Keeping designation data current is crucial for ensuring your HRMS functions accurately and reflects your organization’s evolving structure.

If you have any questions or need additional support, feel free to contact us at This email address is being protected from spambots. You need JavaScript enabled to view it..