Introduction

As your organisation evolves, managing departmental data efficiently becomes essential.

uKnowva HRMS simplifies this process by allowing HR professionals to import department details in bulk, ensuring that all necessary information is updated quickly without the need for manual entry.

Whether you're onboarding a new set of departments or migrating data from a legacy system, the bulk import feature helps maintain consistency, saves time, and reduces errors.

This article explains the step-by-step process of importing multiple departments into uKnowva using a CSV file.

Step 1: Navigate to the Department Management Page

Start by logging into your uKnowva HRMS platform and navigating to the Department page.

If you’re unsure how to access the department section, please refer to this tutorial: Accessing, Viewing, and Searching for Specific Departments in uKnowva HRMS.

This opens the Department Management interface, where you can see a complete list of your organisation’s existing departments displayed under headers such as Department Name, Department Code, Published, and Action.

Step 2: Begin the Import Process

To import departments in bulk, click on the Import button located above the department list.

This action opens a pop-up titled Import Departments, where the system allows you to upload a file containing your department data in CSV format.

Before uploading your file, you must ensure that your data is correctly formatted. To help with this, click on the Download CSV Import Template File link provided in the pop-up.

This template gives you the proper structure and required fields for the data to be accepted by the system.

Step 3: Upload the CSV File

Once you have entered your data in the downloaded template, save the file in CSV format on your device.

Return to the Import Departments pop-up and click on the Choose Your File or Browse button to locate and select the file from your system.

After selecting the file, click the Upload File button to begin the import process.

The system will read the contents of your file and automatically add all listed departments to your uKnowva HRMS database.

Any incorrectly formatted entries may be flagged during this step, so it’s important to follow the structure provided in the template.

Conclusion

That’s it!

You’ve now successfully imported departments in bulk in uKnowva HRMS.

By following this process, you ensure that all your departmental records are quickly and accurately uploaded into the system, saving significant time and manual effort.

This feature is especially useful during system setup, restructuring, or HR audits.

If you have any questions or need additional support, feel free to contact us at This email address is being protected from spambots. You need JavaScript enabled to view it..