In uKnowva HRMS, HR administrators define various leave categories based on company policies. This ensures that employees have clarity on their leave entitlements, and HR teams can efficiently handle leave requests. 

To access the leave type settings, navigate to the side navigation bar, click on the "My Leaves" menu, and select the "Leave Rules" sub-menu. 

This will open a new interface where you can view and manage existing leave types.

To add a new leave type, click on the "+ Add New Leave Type" button at the top right corner of the screen. 

This action will open a pop-up where you can enter the required details for the new leave type. 

You need to specify the leave type name, a short code for easy identification, and a description. 

Additionally, the "Total Leaves" field allows you to define the maximum number of leaves allocated for that type. 

There are toggle options to mark whether the leave type is paid or unpaid and whether it should be published for users. 

The leave type can also be assigned to specific user groups by selecting the applicable groups from the drop-down menu.

Under the "Rules" section, various settings allow customization of leave allocation and usage. 

The allocation method can be set to yearly or monthly, and there is an option to calculate leave on a pro-rata basis. 

Minimum and maximum leave limits can be specified, and additional conditions such as the sandwich rule, carry-forward eligibility, and leave encashment can be enabled or disabled using toggle buttons. 

Other configurable settings include eligibility criteria based on the number of days an employee has worked, lapse rules for unused leaves, proof requirements, and restrictions on combining leave types. 

There is also an option to allow negative leave balances and set a threshold for how many negative leaves can be taken. 

Furthermore, administrators can define the maximum number of leaves that can be applied within a particular duration and set restrictions on how often an employee can apply for a specific leave type. 

Once all the details are filled in, clicking the Save button will save the new leave type, or click on the Cancel button to exit without saving the changes.

That’s it!

You’ve now learned how to add new leave rules in uKnowva HRMS.

If you have any questions or need additional support, feel free to contact us at This email address is being protected from spambots. You need JavaScript enabled to view it.