Objective
This guide provides step-by-step instructions for Reporting Managers and HR Managers to review and approve or reject resignation requests submitted by employees in uKnowva HRMS.
1. Reporting Manager – Approving Resignation
Step 1: Login
- Log in to uKnowva HRMS using your credentials.
Step 2: Access Resignation Requests
- Navigate to:
Left Menu → Approvals → Resignation
(or go via Task Notification)
Step 3: Review details and enter details
- Click on the employee’s resignation request.
Review:
- Reason for resignation
- Submitted last working date
- Remarks (if any)
- Exit interview status
Step 4: Take Action
- Approve or Reject the resignation.
If Approving:
- Enter your remarks
- Confirm or revise the last working date
- Optionally assign a person responsible for handover
- Click Submit
If Rejecting:
- Enter reason for rejection
- Click Reject
(The request goes back to the employee for correction or withdrawal)
2. HR Manager – Second-Level Approval
Step 1: Login
- Log in to uKnowva HRMS with HR Manager access.
Step 2: Access Requests
- Go to:
Left Menu → Approvals → Resignation
Step 3: Review Submitted Request
- Review:
- Employee’s resignation details
- Reporting Manager’s approval, remarks, and revised LWD
- Exit interview form submission
- Handover assignment (if applicable)
Step 4: Take Action
- Approve or Reject the resignation.
If Approving:
- Enter HR remarks
- Finalize the Last Working Date
- Select Notice Period Shortfall Recovery
- Click Approve
If Rejecting:
- Provide reason for rejection
- Click Reject
(Notification goes to the employee and reporting manager)
Post-Approval Actions
Once HR approves:
- Clearance forms are triggered to relevant departments.
- Exit interview data becomes available to HR.
- FNF process is initiated by Finance/Payroll team.
- Final documents (Relieving & Experience Letter) are generated after clearance and FNF.
Notes
- All approvals are time-stamped and stored in the audit trail.
- Notifications are automatically triggered at each stage.