Introduction

The probation-to-confirmation process plays a critical role in evaluating an employee’s performance and determining their readiness for a permanent role within the organisation.

uKnowva HRMS simplifies this process by offering a structured probation assessment interface that allows managers and HR teams to review employee performance objectively and record their evaluations accurately.

This article explains how to access the Probation to Confirmation page and complete an employee’s probation assessment step by step, ensuring a smooth and well-documented transition to confirmed employment.

Step 1: Navigate to the Probation to Confirmation Page

To begin the probation confirmation process, navigate to the Probation to Confirmation page in your uKnowva HRMS instance.

If you are unsure how to reach this page, you can follow the detailed navigation guide available here.

Once you reach the page, you will see a list of employees currently under probation, displayed in an easy-to-review table format.

Step 2: Initiate the Probation Confirmation Process

After locating the employee whose probation period you want to evaluate, move to the Action column in the same row. Click on the check button to initiate the probation confirmation process.

This action opens the Probation Assessment interface, where you can review employee details and complete the performance evaluation.

This step ensures that only authorised users can initiate and complete probation confirmations.

Step 3: Review Employee Details and Performance Criteria

When the Probation Assessment interface opens, it displays all relevant employee details, including the employee’s name, email address, reporting manager, and designation.

This helps you verify that you are evaluating the correct employee.

Below this section, you will find the Performance Rating table, which provides a predefined scoring system with clear descriptions ranging from “Does not meet expectations” to “Far exceeds expectations.”

This standardised rating scale ensures consistency and fairness across all probation evaluations.

The interface also includes an Attributes section where you can assess key performance areas.

These attributes help you evaluate the employee holistically rather than relying on a single metric.

Step 4: Complete and Submit the Probation Assessment

To complete the assessment, select an appropriate score for each attribute using the drop-down menu provided.

As you assign ratings, carefully review the employee’s overall performance to ensure accuracy and fairness.

You can now decide whether to extend the employee’s probation period or confirm the employee.

Once you have evaluated all attributes and verified the information, scroll to the bottom of the page and click the Submit button.

This action saves your inputs and updates the employee’s probation status accordingly, officially completing the confirmation process.

Conclusion

That’s it!

You’ve now successfully completed the probation confirmation process in uKnowva.

By following this structured assessment workflow, you ensure that employee performance is evaluated objectively and documented accurately before confirming their role.

If you have any questions or need additional support, feel free to contact us at This email address is being protected from spambots. You need JavaScript enabled to view it..