Introduction

In modern recruitment processes, vendor portals play a crucial role in streamlining the management of job postings, candidate applications, and resume submissions.

The uKnowva HRMS vendor portal provides recruitment vendors with a centralized platform to manage all aspects of hiring efficiently.

From uploading CVs and tracking applicants to managing job postings, the portal ensures smooth collaboration between your HR team and external recruitment vendors.

This guide will walk you through accessing the vendor portal, generating credentials, and using all the essential features effectively.

Step 1: Generating Vendor Credentials

Before accessing the vendor portal, make sure you have valid vendor credentials.

If you do not already have credentials, you can generate them through the uKnowva HRMS recruitment module.

Start by navigating to the Recruitment menu in the side navigation panel and selecting the Sources sub-menu.

A new page will open displaying the list of existing recruitment sources. Locate the source for which you want to generate vendor credentials and click on the three-dot icon under the action column.

From the options that appear, select Edit, or if you want to create a new source, click on the person with “+” icon.

In the pop-up window, enter the Source Email for the vendor and check the box to Generate Vendor Login Password at the bottom of the pop-up.

Click Save, and the credentials will be sent to the email address you provided. Once received, these credentials can be used to log in to the vendor portal.

Step 2: Accessing the Vendor Portal

Once you have the vendor credentials, navigate to the vendor portal and log in using the email and password provided.

The vendor portal is designed to help vendors manage job postings, candidates, and resumes efficiently.

At the top of the portal, you will find navigation options including Home, Show QR, Upload CVs, and Job Openings.

Clicking on the Home button will display a list of candidates associated with your job postings.

Each row shows important details such as the applicant’s name, applied job title, email, phone number, offer status, and action buttons like View Job, resume, and View Application.

By clicking on the View Job button, you are redirected to the page displaying the complete job posting.

If you click on View Application, additional details such as Rejection Reason and remarks for the applicant will be displayed.

To locate a specific candidate, you can use the filtering options available at the top of the list.

You can filter by criteria such as candidate name, job title, applicant status, offer status, or application date.

After selecting the filter criteria, click Submit to filter the list or Reset to clear the filters.

The portal also allows you to export candidate data by clicking the Export button above the list, which downloads the applicants' list for offline use.

Step 3: Uploading Resumes

To upload resumes, click on the Upload CVs option from the top navigation panel.

This opens a new page with three tabs: CV Parser, Import CSV File, and Manual Import.

Each tab allows you to add resumes to the system using different methods, whether parsing files automatically, importing CSV files, or manually entering applicant details.

Once the resumes are uploaded, the applicant data will be reflected in the portal.

For detailed instructions on each method, you can refer to this tutorial: How to Bulk Upload Candidates in Talent Pool.

Step 4: Managing Job Openings

The Job Openings option on the top navigation panel allows vendors to manage active job postings.

Clicking this option opens a page displaying all open positions, including details such as job title, job description, and action buttons for View Job and Upload CVs.

Selecting View Job redirects you to the page containing full details of the posting.

Clicking Upload CVs allows you to submit candidates for that position.

Above the job list, filtering options enable you to search for positions using job keywords, location, skills, or category.

Once the filter criteria are selected, click Find Job to locate the desired posting.

This functionality ensures that vendors can quickly manage and submit candidates to the appropriate positions without manual searching through extensive listings.

Conclusion

That’s it!

You’ve now successfully accessed and navigated the vendor portal in uKnowva HRMS.

By following this process, you ensure that job postings are managed efficiently, candidate applications are tracked accurately, and resumes are uploaded seamlessly.

If you have any questions or need additional support, feel free to contact us at This email address is being protected from spambots. You need JavaScript enabled to view it..