Introduction

The Learning Management System (LMS) in uKnowva HRMS empowers organisations to deliver, track, and manage learning initiatives effectively.

Once courses are created, administrators or trainers may need to add specific employees to ensure the right individuals can access and complete the training.

While some courses can be made accessible to all employees, there are situations where you want to restrict access to a selected group.

uKnowva HRMS provides two convenient methods for this task—manual addition of employees or bulk import through a CSV file.

In this guide, we will walk you through the detailed steps required to add employees to a course in the LMS module of uKnowva HRMS.

Step 1: Access the Courses Page

From the side navigation panel, click on the My LMS menu and select the Courses sub-menu.

A new page will open displaying the list of available courses.

The courses page is organised under the following headers: Name, Action, Status, Course Category, Course Trainer, “Want the course to be accessible to all users?”, and “Want to make the course mandatory?”.

These headers provide essential information about each course, including whether it is open to all employees or restricted to selected members.

Step 2: Locate the Desired Course

Scroll through the course list or use the search bar to quickly identify the course where you want to add employees.

In the Action column of that course, you will notice an icon of a person with a “+” sign, representing the option to add users.

It is important to note that you can only add specific members if the setting “Allow access to all users” is set to NO. If it is set to YES, the course will already be accessible to all employees, and adding members individually will not be necessary.

Step 3: Choose a Method to Add Members

Once you click on the add user icon, a new interface will open where you can select how to add employees to the course.

uKnowva HRMS offers two methods: Bulk Addition using CSV or Manual Addition of members.

If you choose Bulk Addition, click on the Import CSV File button a pop-up window will open.

Download the CSV template to ensure the format. Open the file and fill in the employee details as required. After updating the file, return to the interface and upload it.

You may also select the checkbox to Notify Users via Email, ensuring employees receive an email notification about their course enrolment.

If you prefer Manual Addition, click on the Add Member button located above the member list.

A pop-up window will appear where you can type in the employee’s name. You can also select the checkbox to Notify Users via Email so that the selected employee receives a confirmation message.

Once all details are entered, click on the Save button to add the employee or use the Cancel option if you do not wish to proceed.

Step 4: Confirm Employee Addition

After completing either the bulk upload or manual addition, the selected employees will be added to the course.

Their names will now appear under the course member list, confirming their successful enrolment.

This ensures that only the chosen employees have access to the training material, allowing for a more controlled and targeted learning experience.

Conclusion

That’s it!

You’ve now successfully added employees to a course in the LMS module of uKnowva HRMS.

By following this process, you ensure that learning content reaches the right individuals, whether through manual selection or bulk addition using a CSV file.

This flexibility allows administrators to manage enrolments with ease and ensure employees are properly notified about their assigned courses.

If you have any questions or need additional support, feel free to contact us at This email address is being protected from spambots. You need JavaScript enabled to view it..