Introduction

Approvals play a critical role in any organisation, as they ensure that requests such as leaves, reimbursements, or other submissions are reviewed and acted upon systematically.

In uKnowva HRMS, the Approvals module simplifies this process by giving managers and approvers a single window to check, review, and take action on pending requests.

This feature reduces delays, increases accountability, and ensures transparency in the approval workflow.

With filters, export options, and bulk actions, the module is designed to handle both individual and multiple requests with ease.

In this article, we will walk you through the process of checking all approvals in uKnowva HRMS step by step.

Step 1: Access the All Approvals Page

From the side navigation panel, go to the Approvals menu and click on the All Approvals sub-menu.

This will open a new page where you can view the complete list of requests submitted by employees.

These requests are organised under headers such as Request, Action, Type, User, Status, Leave Type, From Date, To Date, Leave Duration, Leave Reason, Created On, and Approver.

This structured layout allows you to quickly locate the request you need to review without confusion.

Step 2: View and Analyse Request Details

At the end of each request row, you will find a v icon.

Clicking this icon expands the row to display more details about the request, such as Employee Name, Employee Username, Leave Type, Leave Duration, Applied On date, and the specific From and To dates.

For a more detailed view, look under the Action column, where you will find an eye icon.

Clicking this icon opens a new page dedicated to the request, where you can view every detail in depth.

This ensures you have all the necessary information before making a decision.

At the top of this page, you will also find the Delegate button, which allows you to forward the request to another approver if required.

To take action, simply scroll to the bottom of the page where the Accept and Reject buttons are available.

Choose the appropriate action and, if necessary, leave a comment in the comment box to document the reason for your decision.

Step 3: Use Bulk Actions for Multiple Requests

If you want to approve, reject, or delegate several requests at once, you can use the bulk action feature.

Simply select the checkboxes on the left side of the request rows that you want to act upon.

Once selected, you will notice the Accept, Reject, and Delegate buttons appearing above the list.

Use these buttons to take the required action in bulk, saving you time when handling multiple requests simultaneously.

Step 4: Export and Filter Requests

For record-keeping or reporting purposes, you can export the list of approvals by clicking on the Export button.

This provides you with options to either export the list itself or export the associated documents.

Additionally, if you want to refine the list to focus on specific requests, click on the funnel icon to open the filtering options.

Here, you can filter requests based on parameters such as Request Type, Approval Pending From, Requested By, My Status, Status, Level, Approver, Designation, and specific date ranges.

After selecting your filters, click on the Search button to apply them or use the Reset button to clear them.

This ensures you can easily manage and review only the most relevant requests at a given time.

Conclusion

That’s it!

You’ve now successfully learned how to check all approvals in uKnowva HRMS.

By following this process, you ensure that every request is reviewed carefully and acted upon promptly, whether individually or in bulk.

The ability to delegate, approve, or reject with comments adds a layer of accountability, while export and filtering options help you manage approvals efficiently and maintain accurate records.

If you have any questions or need additional support, feel free to contact us at This email address is being protected from spambots. You need JavaScript enabled to view it..