Introduction

When managing payroll for a large workforce, manually entering salary details for each employee can be time-consuming and prone to error.

To streamline this process, uKnowva HRMS offers a bulk salary import feature that allows HR personnel to upload structured salary data for multiple users at once using a predefined CSV format.

This not only saves time but also ensures consistency and accuracy in payroll processing.

In this guide, we’ll walk you through the detailed steps to import salary data for multiple users using the payroll module in uKnowva HRMS.

Step 1: Navigate to the Payroll Section

Start by logging into your uKnowva HRMS account with the necessary administrative credentials.

Once logged in, go to the left-hand navigation panel and click on the HR menu. From the available options under this menu, select Payroll. Then, choose Payroll again from the sub-menu to access the main payroll interface.

This is where you can view employee salary details, process payroll, and perform bulk operations such as salary imports.

Step 2: Access the Import Feature

Within the Payroll interface, locate the Import button positioned above the list of employees.

Click on this button to open a pop-up window that will guide you through the import process.

Here, you will find an option to download the template file specifically designed for bulk importing salary data.

This template ensures that all required fields are formatted correctly for the system to read and process the information seamlessly.

Step 3: Prepare the CSV File with Accurate Salary Information

Once you download the CSV import template, open it and start entering the salary data for multiple employees.

Ensure that you include all the required headers, such as Employee ID, Salary Components, Reason for Change, etc.

If you're creating your own CSV file, make sure it exactly matches the format provided in the template.

For the Reason for Salary Change column, you can include multiple predefined reasons such as Initial Offered Salary, Performance-Based Raise, Promotion, Cost of Living Adjustment (COLA), Market Rate Adjustment, etc.

These reasons should be listed clearly, separated by commas where applicable.

You will also see an option to apply these changes from a specific effective date. You can activate this by checking the box labelled Make these changes effective from a date.

This allows you to schedule when the imported salary data should come into effect, which is useful for future payroll planning or backdated adjustments.

Step 4: Upload the Completed CSV File

After entering and verifying all the salary details in your CSV file, return to the import pop-up window and click on the Upload File button.

A file browser will appear, allowing you to select and upload your prepared CSV file.

Once the file is uploaded, uKnowva HRMS will automatically validate the data and apply the salary updates to the relevant employee profiles.

This process is fast, efficient, and ensures that your payroll data remains accurate and up to date.

Conclusion

That’s it!

You’ve now successfully imported salary data for multiple users into Payroll in uKnowva HRMS.

By following this process, you save valuable time and minimise manual errors, especially when updating compensation structures for large teams.

The bulk import feature simplifies payroll administration and ensures consistency in how salary information is maintained across the organisation.

If you have any questions or need additional support, feel free to contact us at This email address is being protected from spambots. You need JavaScript enabled to view it..