Introduction

In a growing organisation, assigning employee identification codes with clarity and structure is crucial.

These codes help in uniquely identifying each employee and organising their records efficiently within the HRMS.

uKnowva HRMS offers the flexibility to manage these codes through a feature called Employee Code Series, where administrators can create, edit, delete, and export formats as needed.

When you hire new employees or implement a new coding format for different departments or locations, you might need to add a fresh code series to the system.

This article explains how you can add a new employee code series to your uKnowva HRMS instance quickly and accurately.

Step 1: Access the Employee Code Series Interface

Begin by logging into your uKnowva HRMS instance. To reach the employee code series, refer to this tutorial: Viewing and Searching Employee Code Series.

This will open the relevant page where you can view all existing series and their details, such as Name, Action, Nextval, Code Series Position, and Employee Code Length.

Step 2: Add a New Employee Code Series

Once you are on the employee code series page, locate the "+" icon at the top-right corner of the screen and click on it.

A pop-up window will appear, prompting you to enter the required details for creating a new code series.

First, provide a suitable Name for the new series that reflects its purpose or target group.

Then, enter the Nextval, which represents the next available number in the sequence for generating employee codes.

Next, set the Code Series Position by choosing from the dropdown options—Prepend, Append, or Do Not Add—based on whether you want the series to appear before or after the generated numeric code, or not be added at all.

Finally, specify the Employee Code Length, which determines how many digits will be used in the numerical part of the code.

Once all fields are correctly filled, click on the Save button to successfully create the new series.

If you wish to discard the entry and close the window without saving, click on the Cancel button instead.

Conclusion

That’s it!

You’ve now successfully added a new employee code series in your uKnowva HRMS instance.

By following this process, you ensure that each new batch of employees receives structured, unique identification codes tailored to your organisation’s specific needs.

This helps in maintaining consistency and clarity across records, departments, or locations.

If you have any questions or need additional support, feel free to contact us at This email address is being protected from spambots. You need JavaScript enabled to view it..