This feature in uKnowva HRMS allows HR leaders and admins to create new designations by entering details such as title, category, skills required, salary details, basic job roles and responsibilities, KRA template, interview questions required, probation evaluation attributes, etc.

It is essential for accommodating new roles, promotions, or organizational changes. Adding designations ensures accurate employee categorization, streamlined reporting, and clear career progression paths within the company.

To add a new designation, navigate to the Designation Master page by selecting HR Manager from the main menu and clicking on Designation Master.

Once on the Designation Master page, click the + button to Add New Designation located at the top side of this page.

A new form will appear where you can enter the details for the new designation.

Enter the required details, such as Designation Name, select the Designation Category from the drop-down menu, and add the relevant skills for the designation.

Under the Basic tab, enter the Designation Code, Notice Period in Days, and Probation Period in Days. Use the "Reports To" drop-down menu to specify the reporting manager role.

In the Job Details section, use the editors to define the Roles and Responsibilities for the designation. These fields allow you to clearly outline the job’s expectations and duties.

Next, go to the Salary Details tab. Select an existing salary structure to automatically populate its details, or edit them as needed.

Enter the Yearly CTC and Monthly CTC, and the system will automatically calculate the Yearly Gross and Monthly Gross.

In the Earnings section, choose the head from the dropdown, and specify the formula or amount. Use the checkbox to mark it as variable and select "Yes" or "No" from the dropdown to mark it as non-taxable.

Decide whether to display the earnings in the payslip by choosing "Yes," "No," or "Show if applicable."

You can also decide if the earnings should be calculated based on attendance.

Add more rows using the "+" button and delete rows with the bin icon.

For deductions, go to the Deductions section.

Choose the head from the drop-down menu and add the formula and amount.

Mark deductions as variable using the checkbox and decide if they will appear in the payslip or calculate based on attendance.

Use the "+ button to add more rows and the bin icon to remove rows when needed.

In the Interview Assessment section, add questions, select categories from the dropdown, and define applicable user groups.

Add more rows by clicking the "+ button or delete rows using the bin icon.

Under Probation Evaluation, set attributes, select categories, and assign applicable user groups using the drop-down menus. This helps you establish thorough evaluation criteria for the probation period.

In the KRA Template section, start by entering a Template Name and choose its accessibility.

If you select "Only Selected," specify users by entering their names in the "Share With" field.

Add KRAs by defining their Title, Type (from a dropdown), Reasoning, and Weightage (in percentage).

Use the "+" button to add more KRAs or delete them with the bin icon. Ensure the total weightage equals 100%.

In the Competencies section, define competencies by adding a Title, selecting a Type from the dropdown, and specifying Reasoning and Weightage (in percentage).

Add or remove rows using the "+" button and bin icon. Ensure the total weightage of competencies also equals 100%.

Alternative way to add a new designation details with AI

If you want to automate, first enter the designation name and category.

Then click the AI Suggest button.

The system will automatically fill the Job Details, Interview Assessment, Probation Evaluation, and KRA Template sections.

After entering the necessary information, click Save to add the new designation to the list.

If you wish to cancel the process, click Cancel to discard the changes and return to the Designation Master page.

That’s it!

You have now learned how to successfully add a new designation in your uKnowva HRMS portal.

In case you face any problems, then please write to This email address is being protected from spambots. You need JavaScript enabled to view it., our awesome support team will surely help you!