Introduction

In modern workplaces, HR policies often need to adapt to different employee categories, locations, or contract types. 

That’s where conditional leave types come into play. Conditional leave types in uKnowva HRMS allow HR teams to assign specific leave rules based on certain employee profile conditions. 

For instance, an organization might offer extra paid leaves only to employees from a particular department, location, or employment type. 

This feature ensures accurate leave allocation, avoids confusion, and supports compliance with internal policies. 

In this article, we will explore how to configure and enable conditional leave types within uKnowva HRMS so that leave policies are tailored to specific employee groups.

Step 1: Configuring Conditional Leave Settings in uKnowva

To begin, log in to your uKnowva HRMS portal and click on your profile icon located at the top right corner of the screen. 

This action will reveal a drop-down menu with several options. From the list, click on uKnowva Configuration to open the system configuration.

On the left-hand side of this new interface, you will see a vertical menu containing multiple configuration categories like Apps Manager, Plugin Manager, User Manager, and Global Configuration.

From this list, select Apps Manager to proceed.

This section will display a comprehensive list of all the apps currently installed in your uKnowva instance. You can either scroll through the list or use the search bar to locate the HRM Lite app. 

Once you find it, click on its entry to open a pop-up window where all related configuration settings are available.

Within this pop-up, search for the settings related to conditional leaves. 

You will find two important fields: “Please select the profile fields that will form the basis of condition for conditional holidays” and “Please select the profile fields that will form the basis of condition for conditional leaves.” 

These fields allow you to define the employee profile attributes—such as location, date of birth, gender, or employment status—that should be used to determine eligibility for conditional leave types. 

Configure these fields based on your organization’s requirements. Once your selections are complete, click on the Save button to apply the changes, or select Cancel if you wish to discard them.

Step 2: Creating a Conditional Leave Type

After configuring the necessary settings for conditional leaves, the next step is to create the leave type itself. 

To do this, follow the detailed instructions provided in this article, which explains the complete process of adding a new leave type in uKnowva HRMS.

During the leave creation process, pay close attention to the configuration options available in the pop-up window.

You will find a toggle switch to enable the “Conditional Leave”—ensure that this option is turned on to mark the leave type as conditional. If you want to add a new conditional holiday, follow this tutorial.

Conclusion

That’s it! 

You’ve now successfully created a conditional leave type in uKnowva HRMS.

By following this process, you enable more customized and flexible leave policies based on specific employee attributes, streamlining the leave management experience and ensuring alignment with organizational needs. 

If you have any questions or need additional support, feel free to contact us at This email address is being protected from spambots. You need JavaScript enabled to view it..