Introduction

Compensatory Off (Comp-Off) is a leave benefit provided to employees who work on holidays, weekends, or beyond their regular working hours. Instead of receiving overtime pay, eligible employees are credited with leave that they can utilize at a later date. This helps organizations reward additional work while ensuring compliance with internal leave policies.

In uKnowva HRMS, configuring Comp-Off involves setting up three key areas that work together: the approval workflow, the eligibility criteria for earning Comp-Off, and the leave rules that define how employees can utilize the credited balance. Properly configuring these settings ensures that employees receive Comp-Off only when they meet the organization's eligibility criteria and that the credited leave is managed according to company policies.

In this article, you will learn how to configure Comp-Off in uKnowva HRMS by setting up the workflow, configuring the required application settings, and creating the appropriate leave type.

Step 1: Configure the Comp-Off Approval Workflow

To begin, go to the left-side navigation panel and click on the HR menu. From the available options, select the Workflow sub-menu. This will open the Workflow page, where all workflows configured in your system are listed.

Locate the Comp Off Workflow and click on the Edit button to open its configuration.

Configure the approval matrix according to your organization's approval hierarchy. For example, you may require approval from the Immediate Superior, Skip Level Manager, or any other designated approver before the Comp-Off balance is allocated.

After reviewing all the settings, click on the Submit button to save the workflow configuration.

If the Comp Off Workflow is not available in your system, you can create a new workflow before proceeding with the configuration. 

To learn how to create and configure a new workflow in uKnowva HRMS, follow this tutorial article: How to Add and Execute a New Workflow in uKnowva HRMS. Once the workflow is created, return to this guide and continue with the remaining configuration steps.

Step 2: Configure Comp-Off Eligibility in the Workflow Engine App

Once the workflow is configured, click on your profile icon in the top-right corner of the page and select uKnowva Configuration.

This will open the configuration panel. From the left-side menu, click on Apps Manager.

The Apps Manager displays all the applications available in your system. Locate the Workflow Engine app and click on it to open its configuration window.

This section defines the conditions under which employees become eligible to earn Comp-Off.

Begin by configuring the Minimum number of minutes of work to be considered as a half day and the Minimum number of minutes of work to be considered as a full day. These values determine how much additional working time is required before an employee becomes eligible to earn a half-day or full-day Comp-Off.

Next, map the appropriate Comp-Off Leave Type and Comp-Off Approval Workflow. These mappings connect the eligibility logic with the workflow so that approved requests automatically credit the correct leave balance.

You should also configure the Allow Backdated Days Request Comp-Off setting. This determines how many previous days employees are allowed to select while requesting Comp-Off. For example, if you enter 90, employees can raise Comp-Off requests for eligible extra work performed during the last ninety days.

Finally, decide whether employees should be allowed to earn Comp-Off for working extra hours on regular working days or only on holidays and weekly offs, depending on your organization's attendance policy.

After completing all the configurations, click on the Save button to apply the settings.

Step 3: Configure the Comp-Off Leave Type

The final step is configuring the leave type that will store and manage the Comp-Off balance.

Go to the left-side navigation panel and click on the Leaves menu, and then select Leave Rules.

Here, click on the Add Leave Type button to create a new leave type specifically for Comp-Off.

If you are unfamiliar with creating leave types, you can follow the detailed tutorial on How to Add a New Leave Type in uKnowva HRMS before proceeding.

While configuring the leave type, set the Total Leaves value to Zero. Since Comp-Off is earned only after approval of eligible work, the system should not allocate any balance automatically.

Next, configure Calculate on Pro-rata Basis as No, because Comp-Off is not accrued monthly or annually. Instead, it is earned only when employees satisfy the eligibility conditions.

One of the most important configurations is the Lapse After Days setting. Here, specify the number of days after which unused Comp-Off leaves should expire. For example, if you configure 60 days, employees must utilize their Comp-Off within sixty days of the balance being credited; otherwise, it will lapse automatically.

Finally, assign the leave type to the appropriate User Groups so that only eligible employees can receive and utilize Comp-Off leave.

After completing all the required configurations, click on the Save button.

With these settings in place, the system is fully configured to credit approved Comp-Off balances and allow eligible employees to utilize them according to your organization's leave policies.

Conclusion

That's it!

You've now successfully configured Compensatory Off (Comp-Off) in uKnowva HRMS. 

By configuring the approval workflow, eligibility criteria, and leave type, you can ensure Comp-Off is managed according to your organization's policies. 

If you have any questions or need additional support, feel free to contact us at This email address is being protected from spambots. You need JavaScript enabled to view it..