Introduction

In an HR environment where accurate attendance and leave data are critical, it’s important to ensure that users do not submit backdated regularisation requests indefinitely.

uKnowva HRMS allows HR administrators to control this with configurable options that restrict how far back a user can apply for attendance or leave regularisation.

These controls help avoid manipulation or errors in attendance logs and leave reports.

Whether you want to set a fixed cut-off date or restrict regularisation within a specific number of days, uKnowva HRMS gives you the flexibility to choose the best policy for your organisation.

Step 1: Access the uKnowva Configuration Panel

Begin by logging into your uKnowva HRMS instance and navigating to the top-right corner of your screen.

Click on your profile icon present at the top-right corner of the page to display a drop-down menu. From the available options, select uKnowva Configuration.

This action will open the configuration dashboard in a new window.

On the left-hand side, you’ll find a vertical menu listing different administrative modules such as Plugin Manager, User Manager, and others. From this menu, click on the Apps Manager option to proceed.

Step 2: Open the HRM Lite App Settings

After accessing the Apps Manager, a list of all available apps will be displayed. Either scroll through this list or use the search bar to locate the HRM Lite app.

Once you find it, click on the app name to open its configuration settings.

This will launch a pop-up window containing multiple options for attendance and leave regularisation controls.

Step 3: Configure the Regularisation Block Settings

Within the HRM Lite app settings, you will find two different methods for blocking backdated attendance or leave regularisation.

The first option allows you to select a fixed cut-off date using the "Last Date for Attendance Regularisation" field.

Once you set a date here, users will no longer be able to regularise their attendance or leave for any date prior to this selected value.

This is particularly useful when you want to lock entries at the end of each month or payroll cycle.

The second option provides more flexibility by allowing you to set a threshold in days using the "Threshold Days for Attendance Regularisation" field.

By entering a specific number here—say 3 or 5—you define how far back in time users can submit a regularisation request.

For example, if today is the 10th and the threshold is set to 3, users can only regularise for dates from the 7th onward.

This dynamic restriction updates daily, making it ideal for organisations that want rolling control without frequent manual changes.

Once you’ve selected either or both options as per your requirement, click on the Save button to apply these changes.

If you decide not to proceed, you can click Cancel to discard your modifications and exit the window.

Conclusion

That’s it!

You’ve now successfully configured the system to block backdated Attendance or Leave Regularisation in uKnowva HRMS.

By following this process, you ensure better compliance, reduce administrative overhead, and maintain the integrity of your attendance and leave records.

These settings provide the flexibility to apply either a static or rolling control mechanism that suits your company’s attendance policy.

If you have any questions or need additional support, feel free to contact us at This email address is being protected from spambots. You need JavaScript enabled to view it..