Introduction

Monitoring employee working hours and ensuring compliance with minimum daily work requirements is essential for maintaining organizational discipline and operational efficiency. 

In many organizations, employees may occasionally work fewer hours than the minimum required for a full working day. 

Without a structured system, tracking such instances manually can lead to inconsistencies, payroll errors, and administrative challenges.

The Short Attendance Intimation Plugin in uKnowva helps organizations automate this process. 

It allows administrators to configure rules that either deduct leave or send notifications when employees work fewer hours than the defined minimum working hours for full-day consideration. 

In this article, you will learn how to access and configure the Short Attendance Intimation Plugin step by step.

Step 1: Access the uKnowva Configuration Panel

Begin by logging into your uKnowva account. At the top-right corner of the page, click on your profile icon . 

From the drop-down list of options, select uKnowva Configuration . This action will open the main configuration dashboard.

From the side menu on the configuration page, click on Plugin Manager . 

The system will display a new page listing all available plugins in your uKnowva instance. 

You can scroll through the list or use the search bar to quickly locate the Short Attendance Intimation plugin.

Once you find the plugin, click on it to open and edit its configuration settings.

Step 2: Configure User Inclusion and Exclusion Settings

Inside the plugin settings, you will first configure which users the rule should apply to.

In the Include Usergroups field, select the specific user groups that should fall under this plugin’s leave deduction rule. 

Only the selected user groups will be evaluated for short attendance. If you leave this field blank, the system will apply the rule to all users by default.

Next, use the Excluded User Groups field to define groups that should not be affected by this rule. 

For example, you may choose to exclude management teams, administrators, or other specific categories from leave deduction even if they work fewer hours than the minimum requirement.

You can also use the Exclude Users option to select individual employees who should not be subject to leave deduction in case of short attendance. This is helpful for exceptional cases or special roles.

Step 3: Set Leave Deduction Rules and Working Hour Criteria

After defining inclusion and exclusion criteria, configure how the system should evaluate and process short attendance.

In the Leave Deduction Interval (in days) field, specify the number of days after which the employee’s leave should be deducted if they have worked fewer hours than the defined minimum working hours.

By default, the system considers a two-day interval, but you can modify it according to your organizational policy.

Next, define the Minimum Working Hours to Consider Full Day . 

Enter the minimum number of working hours required for an employee’s attendance to be counted as a full day. If an employee works less than this threshold, the plugin will trigger the configured action.

In the Deduct Leave or Not option, choose whether the system should automatically deduct leave or only send an intimation. If you select “Yes,” the system will deduct leave according to your defined configuration. If you select “No,” the system will only notify the employee without deducting any leave.

Step 4: Select Leave Types and Additional Conditions

To ensure accurate leave deduction, configure the leave types carefully.

In the Select Leave Type to Deduct field, choose the specific paid leave category from which leave should be deducted when short attendance occurs.

In the Select Unpaid Leave Type field, select the unpaid leave category. This ensures that if the employee does not have sufficient paid leave balance, the system will deduct leave from the unpaid leave category instead.

Next, define the Number of Leaves to Deduct in cases where the short attendance rule is triggered. This ensures clarity and consistency in deduction calculations.

You can also configure the Additional Day Not to Run On option. Use this field to select specific days when the plugin should not run, apart from regular weekly offs. For example, if Saturday is considered a half-day in your organization, you can exclude it from the plugin’s execution.

Step 5: Save the Configuration

After completing all the required settings, click on the Save button to apply and activate the configuration. If you do not wish to proceed with the changes, click on the Close button to discard the modifications.

Once saved, the plugin will function according to the rules you have defined, ensuring automated and policy-driven handling of short attendance cases.

Conclusion

That’s it! 

You’ve now successfully configured the Short Attendance Intimation Plugin in uKnowva.

By following this process, you ensure that short attendance cases are handled automatically, including accurate working hour evaluation, proper leave deduction rules, and clear notification settings. 

If you have any questions or need additional support, feel free to contact us at This email address is being protected from spambots. You need JavaScript enabled to view it..