Introduction
The Selfie feature in uKnowva HRMS allows you to capture an employee’s selfie as part of the Virtual Biometric Check-In process. Before employees can use this feature, an administrator needs to make sure that the Selfie profile field is published in the system. Once the profile field is published, it becomes available for use with the selfie-based attendance functionality.
In this tutorial, we will walk through the steps to locate the Selfie profile field in the uKnowva configuration and publish it so that employees can use the selfie feature while recording their attendance.
Step 1: Access uKnowva Configuration and Install the Virtual Biometrics Extension
To begin, from the top-right corner of the page, click on your profile photo. A list of available options will appear. From this list, select uKnowva Configuration.
The uKnowva Configuration page will open with different configuration options available in the side navigation panel. From the side menu, click on Plugin Manager.
Once the Plugin Manager opens, check whether the Virtual Biometrics extension is available in your uKnowva HRMS instance.
If the Virtual Biometrics extension is not available in your system, you can install it from the uKnowva Extension Store. After installing the extension, proceed to the next step.
Step 2: Access the Profile Fields Manager
From the uKnowva Configuration page, click on Profile Fields Manager from the side navigation panel.
This section contains the profile fields configured in your uKnowva HRMS instance and allows you to manage their settings.
Step 3: Locate the Selfie Profile Field
After opening the Profile Fields Manager, you can filter the available profile fields to locate the one required for the selfie feature. From the profile field category options, select Virtual Biometric Check In and click on the Search button.
The system will display the profile fields available under the selected category. Locate the Selfie profile field from the results.
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Step 4: Publish the Selfie Profile Field
You can publish the profile field directly from the Profile Fields Manager list. Locate the Selfie field and click on the X icon displayed in the same row under the Published column.
This will publish the profile field without opening its complete configuration.
Alternatively, once you find the Selfie profile field, click on the Edit button available for that field.
This will open the profile field configuration in edit mode.
In the configuration pop-up, locate the Published toggle button. Enable the toggle to publish the Selfie profile field. Publishing the field makes it available in the system for the functionality that uses it.
After enabling the Published option, review the setting and click on the Save button to apply the changes.
Step 5: Publish the Selfie Punch-Out Profile Field
To enable the selfie feature for punch-out, return to the Profile Fields Manager and select Virtual Biometric Check Out from the profile field category options. Click the Search button to display the available fields in this category.
Locate the Selfie Punchout profile field from the search results. You can publish the field directly from the list by clicking the checkmark button under the Published column.
Alternatively, click the Edit button for the Selfie Punchout field to open its configuration.
In the configuration window, locate the Published field and toggle it to Yes. Then, click Save to apply the changes.
You can also modify the field name or choose whether the field should be required or not required according to your attendance requirements. These settings can be configured separately for both the Selfie punch-in field and the Selfie Punchout field.
To learn how employees can use the selfie punch-in feature from the uKnowva HRMS mobile app, refer to How to Use the Selfie Punch-In Feature in the uKnowva HRMS Mobile App
Conclusion
That’s it!
You’ve now successfully enabled the Selfie profile field in uKnowva HRMS.
By publishing the Selfie profile field and ensuring the Virtual Biometrics extension is available, the system will automatically use the field to capture an employee’s selfie during punch-in.
If you have any questions or need additional support, feel free to contact us at This email address is being protected from spambots. You need JavaScript enabled to view it..