Introduction

Exit management is a critical part of the HR lifecycle, and having a clear, structured exit clearance process ensures that no step is missed when an employee leaves the organization.

In uKnowva HRMS, administrators can manage Exit Clearance Departments by configuring who is responsible for approvals, customizing the clearance form, and controlling the visibility of each department.

This article explains how to access, edit, search, publish, and unpublish Exit Clearance Departments effectively.

Step 1: Accessing the Exit Clearance Department List

To begin managing exit clearance departments, navigate to the side panel on your dashboard and click on the HR Manager menu. From the drop-down list, select the Exit Department submenu.

This action opens a new interface displaying a list of existing exit departments configured in your system.

The list includes columns such as Department Name, Clearance Stakeholder, Created On, and Actions, giving you an overview of each configured department.

Step 2: Editing Department Details

Once you’re on the Exit Clearance Departments page, scroll through the list to find the department you want to modify. Alternatively, you can use the search field at the top of the page to locate it quickly.

Once you find the correct department, click the Pen icon present under the Action column.

This opens an editable form where you can update various department details.

You can modify the Department Name, toggle the Status to publish or unpublish the department, and mark the Exit Interview field as mandatory or not.

Additionally, you can update the Clearance Stakeholder who is responsible for completing the clearance process.

If needed, you can also revise the clearance form by dragging and dropping form fields from the left panel to the form builder on the right.

After you’ve made all the necessary changes, click the Save button to apply your updates. If you decide not to proceed, use the Cancel button to discard the modifications.

Step 3: Publishing and Unpublishing Clearance Departments

Back on the Exit Clearance Departments list page, you will notice x and checkmark icons under the Actions column. These icons represent the published or unpublished status of each department.

A department that is currently published will display a checkmark icon, while an unpublished department will show an X icon.

To publish a department that is currently inactive, simply click on the X icon, and the system will switch its status to published.

Conversely, if you wish to unpublish a department and make it temporarily inactive, click on the checkmark icon.

This feature gives administrators complete control over which departments are active in the exit clearance workflow.

Step 4: Searching for a Specific Clearance Department

If you're working with many departments and need to find one quickly, you can use the search bar at the top of the Exit Clearance Departments page.

Enter relevant keywords related to the department you’re looking for and click the Search button.

The system will filter the results and display only the matching departments. If you want to return to the full list after a search, simply click the Reset button to clear the filter and restore the default view.

Conclusion

That’s it!

You’ve now successfully learned how to access, edit, search, and publish or unpublish Exit Clearance Departments in uKnowva HRMS.

By following these steps, you ensure that your exit management process stays streamlined, customizable, and properly delegated across departments.

This not only improves compliance but also helps maintain a professional and consistent offboarding experience for all employees.

If you have any questions or need additional support, feel free to contact us at This email address is being protected from spambots. You need JavaScript enabled to view it..