Introduction

Automating attendance workflows can significantly reduce the manual workload for HR teams, especially in large organizations.

With the Virtual Biometric plugin in uKnowva HRMS, administrators can configure the system to automatically approve employee attendance punches, eliminating the need for manual intervention.

This not only streamlines the attendance management process but also ensures faster updates to attendance records, improving overall efficiency.

uKnowva also offers granular control through specific conditions like user groups, IP addresses, and locations for which approvals can be bypassed.

In this article, we will guide you through the process of enabling auto-approval for attendance punches using the Virtual Biometric plugin in uKnowva HRMS.

Step 1: Accessing the Plugin Settings

To begin the process, log in to your uKnowva instance and navigate to the top-right corner of your screen.

Click on your profile icon, which will open a drop-down list of configuration options. From there, select uKnowva Configuration.

This will take you to the backend settings panel of your instance. Once on the configuration page, locate and click on the Plugin Manager from the menu on the left-hand side.

Inside the Plugin Manager, search for Virtual Biometric – Attendance Tracker using the search bar.

Once located, click on it to open a configuration pop-up window where you can set the attendance approval behavior and other related preferences.

Step 2: Configuring the Auto-Approval Option

Inside the plugin configuration pop-up, scroll down to locate the setting labeled “Do you want the VB punches to be sent for approval?”To enable automatic approval, toggle this option to “No.”

Once this is done, the system will automatically approve every virtual biometric punch recorded by employees.

This eliminates the need for any approval workflow for daily attendance, saving valuable time for HR and reporting managers.

In addition to the global auto-approval setting, uKnowva allows for more specific configurations.

You can enter a comma-separated list of IP addresses from which punches do not require approval.

This is useful for office-based setups where attendance from registered IPs can be automatically trusted.

Similarly, you can select specific user groups or individual users for whom attendance punches should be auto-approved.

There is also an option to specify locations with longitude and latitude that do not require approval.

These advanced filters give you complete flexibility in designing an auto-approval logic that fits your organization’s structure and policies.

Once you have made all the necessary configurations, click on the Save button to apply the changes. If you change your mind, you can click on Cancel to discard the updates.

Conclusion

That’s it!

You’ve now successfully enabled the auto-approval feature for attendance using the Virtual Biometric plugin in uKnowva.

By following this process, you ensure that attendance punches are captured and approved without delay, improving both transparency and efficiency in attendance tracking.

If you have any questions or need additional support, feel free to contact us at This email address is being protected from spambots. You need JavaScript enabled to view it..