Introduction

Managing attendance digitally has become a key requirement for modern workplaces.

To make this process seamless, uKnowva HRMS offers a powerful Virtual Biometric Attendance Tracker plugin.

This feature allows employees to punch in and punch out from their devices while enabling companies to maintain accurate records with multiple checks like IP address validation, comment requirements, and automated workflows.

Configuring this plugin correctly ensures your organization can track attendance efficiently, apply custom rules, and automate approvals where necessary.

In this article, we will walk you through how to configure the Virtual Biometric plugin in your uKnowva HRMS system.

Step 1: Accessing the Virtual Biometric Plugin

To start configuring the Virtual Biometric Attendance Tracker, log in to your uKnowva HRMS instance and navigate to the top-right corner of the screen.

Click on your Profile Picture and then click on uKnowva Configuration from the dropdown list.

This will open the configuration page where you can manage all your plugins and settings.

Step 2: Opening the Plugin Manager and Finding the Virtual Biometric Plugin

Once you are in the Configuration page, locate and click on the Plugin Manager from the available menu options.

In the search bar, type Virtual Biometric and press enter.

The system will display the Virtual Biometric Attendance Tracker plugin. Click on it to open its configuration settings.

Step 3: Configuring Basic Settings

Inside the plugin’s configuration window, ensure that the Published option is set to Yes so that the plugin is active for your users.

Make sure the Accessible To field is set to All, allowing access across all user groups. Also, ensure that no specific groups are selected under the Allowed User Groups column to avoid restricting access unintentionally.

If there are users or user groups you wish to exclude from using this feature, you can add their names in the Exclude Users field.

Step 4: Setting Device and IP Restrictions

Under the Allowed Devices option, you can specify which devices are permitted for punching in.

If you want everyone to access it from any device, you can select All.

Further, you can enter static IP addresses of known company networks, like your office’s IP address, to restrict plugin access to authorized locations only.

If you leave this field blank, employees will be able to access the Virtual Biometric feature from any device and network.

For employees like field staff or sales teams who may need more flexibility, you can select specific User Groups that are exempt from IP address restrictions.

Step 5: Defining Punch-In Requirements

You can enforce mandatory Comments when employees punch in by enabling the Make Comments Mandatory option.

This encourages employees to mention their daily plan, improving task tracking and accountability.

Step 6: Configuring Attendance Approvals and Notifications

You can define who the Approvers are, such as Immediate Superiors or HR Managers, to manage attendance validations.

If you want to automate the approval workflow, you can select a specific Approval Workflow.

When an approval workflow is selected, the system will follow it and override the manual approver settings configured below.

You can also choose how approvers are notified, whether through email, system notifications, or both.

Step 7: Managing Auto Punch-Out Settings

The plugin allows you to configure automatic punch-out after a certain number of hours. For example, if you set it at 10 hours, employees will be auto punched out after reaching this limit, ensuring accurate work hour recording.

You can also set a Minimum Punch In Time; for instance, if set to 10 minutes, any punch-in less than this duration will not be considered valid.

Additionally, you have the option to configure Offline Punch Out settings. If enabled, the system will either normalize punch-out based on the last known online timestamp or consider the current punch-out time if normalization is not possible.

You can select how users are notified about auto punch-outs, whether through email, system notifications, or both.

Furthermore, you can exclude specific employees or groups from auto punch-out if needed.

Step 8: Enabling To-Do Detection and Smart Notifications

You can enable the system to detect tasks from the employee’s To-Do List to enhance productivity tracking.

The plugin also offers smart reminders and auto-generated emails, such as reminders about average punch-in times.

You can enable or disable these by selecting Yes or No, depending on your organizational needs.

You can select the communication medium for these smart notifications — whether by email, in-app notification, SMS, or a combination of these.

If you are using SMS notifications, you can define the custom SMS message content that will be sent to employees.

Step 9: Location Tracking and Event Configuration

Finally, to track the punch-in location of employees, you can enable the Track Location option.

You can also select what events should be displayed on the Virtual Biometric dashboard, customizing it according to the data your team needs to see daily.

Additionally, you can choose to exclude certain employees or groups from receiving smart reminders and event notifications to keep their workflow uncluttered.

Conclusion

That’s it!

You’ve now successfully configured the Virtual Biometric plugin in uKnowva HRMS.

By following this process, you ensure that your organization can manage attendance flexibly yet securely, with support for IP restrictions, auto punch-out settings, mandatory task comments, and smart reminders.

This system simplifies digital attendance tracking while enhancing employee accountability and administrative efficiency.

If you have any questions or need additional support, feel free to contact us at This email address is being protected from spambots. You need JavaScript enabled to view it..