Introduction

Managing paid days accurately is a crucial part of payroll processing in any organization.

Paid days represent the number of days an employee is entitled to be paid in a given month, based on their attendance, leaves, holidays, and other company-specific policies.

In uKnowva HRMS, administrators and HR personnel can easily import paid days for multiple employees in bulk using a standard CSV format.

This functionality streamlines the payroll process, minimizes manual entries, and ensures greater accuracy across the board.

In this article, you will learn how to access the import option, prepare the data in the correct format, and upload it successfully into the system.

Step 1: Accessing the Import Paid Days Option

Begin by navigating to the left-hand navigation panel and clicking on the HR menu. From there, select the Payroll section, and then click on the Payroll sub-menu.

This action will direct you to the main payroll interface, where various payroll operations, including importing paid days, are managed.

On the Payroll page, locate the More button present at the top-right corner of the screen.

Clicking on this button reveals a list of menus with several additional options.

From this list, select the Import Paid Days option. This will open a new interface where you can perform the bulk upload of paid day records for employees.

Step 2: Preparing the CSV File for Upload

In the Import Paid Days section, you will find the link to download the sample CSV format. Click on Download CSV Import Template to download the sample file.

This file includes predefined columns that must be filled out accurately to ensure successful import into the system.

Open the downloaded file in a spreadsheet editor like Microsoft Excel or Google Sheets. Fill in the necessary information for each employee, such as their username and the corresponding number of paid days for the payroll period.

Make sure the data follows the exact format and column order as shown in the template to avoid errors during the import.

Step 3: Uploading the Filled Template

Once your data is ready, return to the Import Paid Days page in uKnowva HRMS. Click on the Choose File button and browse your computer to select the updated CSV file.

After selecting the correct file, click on the Upload File button to submit your data.

The system will then process the uploaded file, and the paid day entries will be mapped to the respective employees for the specified payroll month.

Conclusion

That’s it!

You’ve now successfully imported paid days of users in uKnowva HRMS.

By following this process, you ensure that employee attendance data is recorded accurately, making payroll calculations precise and reliable.

This import feature not only simplifies bulk data handling but also saves significant time for HR and payroll teams. If you have any questions or need additional support, feel free to contact us at This email address is being protected from spambots. You need JavaScript enabled to view it..