Introduction

In uKnowva HRMS, adding a new user is a straightforward process designed to help administrators quickly onboard employees into the system.

By entering essential details such as the employee’s personal information, designation, role, and reporting manager, you ensure that they are fully set up with the right access and visibility from day one.

This process not only saves time but also ensures that your records remain accurate and up to date.

Step 1: Access the Add New User Option

To begin, click on your profile photo at the top-right corner of the uKnowva HRMS screen.

This action opens a drop-down menu with various options for managing the system. From the available options, select Add New User.

This will open a pop-up window where you can start entering the details for the new user.

Step 2: Enter Basic User Information

In the pop-up window, start by selecting the appropriate Emp Code Series from the drop-down list.

Next, enter the user’s Email ID. The system will automatically generate a default Username for them.

After that, type in the user’s Name and select the relevant Designation from the drop-down menu.

Step 3: Assign Role and Reporting Manager

In the Role field, assign the role that defines the user’s level of access within the system.

Then, specify the Reporting Manager to whom this user will report. This ensures proper workflow routing and approvals within the HRMS.

Step 4: Add Personal Details

To personalise the user profile, upload the employee’s image from your device. Choose the appropriate Gender from the drop-down menu, and enter the Date of Birth and Mobile Number in their respective fields. Finally, select the Date of Joining to mark the official start date in the system.

Step 5: Save the New User Profile

After reviewing all the entered information, click on the Submit button to add the new user to the system. If you decide not to proceed, you can click on the Cancel button to discard the changes.

Conclusion

That’s it!

You’ve now successfully added a new user in uKnowva HRMS.

By following this process, you ensure that every new employee is set up with accurate details, correct role-based permissions, and a complete profile right from their first day.

This helps streamline onboarding and keeps your HR records well-organised.

If you have any questions or need additional support, feel free to contact us at This email address is being protected from spambots. You need JavaScript enabled to view it..