Introduction

Profile fields in uKnowva HRMS play a vital role in customizing and collecting specific employee information that aligns with your organization’s requirements.

When it comes to timesheets, these custom profile fields allow administrators to capture additional details that enhance time-tracking and reporting.

By adding or managing these fields, you can ensure that your timesheet process is both flexible and tailored to your company’s unique needs.

In this article, we will walk you through the steps of accessing the Profile Fields Manager, creating a new timesheet question, and managing existing fields effectively.

Step 1: Accessing the Profile Fields Manager

To begin, go to the top right corner of your uKnowva HRMS dashboard and click on your profile photo.

A drop-down list will appear with multiple options. From this list, select the uKnowva Configuration option.

Doing so will open the configuration settings page.

On the left-hand side of this page, scroll through the menu options until you locate the Profile Fields Manager, and then click on it.

This action will take you to the Profile Fields page, where you can add, edit, or manage different profile fields.

Step 2: Opening the Timesheet Questionnaire

Once you are on the Profile Fields page, you will see a search bar at the top. Next to it, there is a drop-down menu for questionnaires.

From this drop-down, select Timesheet.

The system will then display a list in a table format. The table contains headers such as Name, Field Code, Type, Published, Searchable, Visible To, and Required.

These columns help you easily understand the configuration and status of each profile field that has already been created under the timesheet category.

Step 3: Adding a New Timesheet Question

To add a new question or field for timesheets, click on the + button located above the list.

A pop-up window will appear where you can configure the new field.

Start by selecting the category as Timesheet.

In the Name field, type the custom question or field name you want to add.

Next, choose the field type from the available options, such as textbox, checkbox, or text area, depending on the kind of input you require.

You will also need to assign the field to the appropriate group. For timesheet-related questions, this can typically be Employment Information or any other group that matches your organizational structure. Fields like Field code and Tooltip will automatically be filled.

It is important to ensure the Published toggle is set to “Yes” so the question becomes active and available during the evaluation process.

In addition to this, you will see configuration options such as Is Unique, Visible To, Access Level, Required, and Editable By. These allow you to refine access and usability of the field.

Once you have filled in all the details, click on the Save button to add the new question to the system. If you do not wish to proceed, simply click on Cancel to discard the changes.

Step 4: Managing Existing Timesheet Fields

Managing existing fields is just as straightforward as creating a new one.

If you want to publish or unpublish a field, locate it in the list, select the checkbox next to its name, and then click on either the Publish or Unpublish button located above the list.

Similarly, if you need to remove a field completely, select it and click on the Delete button located at the top-right corner of the page.

These management options give administrators full control over which fields remain active and visible in the system.

Conclusion

That’s it!

You’ve now successfully added and managed timesheet profile fields in uKnowva HRMS.

By following this process, you ensure that your timesheet data is customized, relevant, and aligned with your organizational needs.

If you have any questions or need additional support, feel free to contact us at This email address is being protected from spambots. You need JavaScript enabled to view it..