Introduction

Managing employee attendance and leave records accurately is a vital part of HR operations.

Sometimes, managers or HR administrators need to update attendance or apply leave on behalf of their team members to ensure that records remain correct and no gaps occur in payroll or compliance.

uKnowva HRMS makes this process simple and efficient by providing a feature that allows managers to add attendance or leave directly for their subordinates.

This ensures smooth operations, especially in cases where employees are unable to log in or submit requests themselves.

Step 1: Accessing the Attendance Report

To begin, go to the side navigation panel and click on the Teams menu. From there, select the Attendance Report sub-menu.

This will open a new page that displays the list of users in your team. The table here will show the employees under columns such as Name, Action, and a series of numbered columns representing dates like 01, 02, 03, 04, and so on.

From this list, locate the subordinate for whom you want to add attendance or leave. Click on the eye icon next to their name to open their detailed attendance record.

Step 2: Opening the User’s Attendance Calendar

After selecting the employee, a new page will open showing the user’s attendance in a calendar view.

This calendar helps you review the employee’s daily attendance status at a glance. To add new attendance or leave records, simply click on the date you wish to update.

Once you click the date, a pop-up will appear with two available tabs: Add Attendance and Add Leave.

Step 3: Adding Attendance

If you want to add attendance for the subordinate, go to the Add Attendance tab in the pop-up.

Here, you will be required to fill in details such as the Start Time, End Time, and a Description that you can select from a drop-down menu.

It is important to ensure that the attendance timings you enter do not overlap with any existing attendance records already logged in the system.

Once all the information is correctly filled, click on the Save button to update the record. If you do not wish to proceed, you can click the Cancel button to discard the entry.

Step 4: Adding Leave

If you want to add a leave record on behalf of your subordinate, go to the Add Leave tab in the pop-up.

In this section, you first need to select the For User option. Since you are applying on behalf of the subordinate, choose the “Other User” option and then enter the employee’s name in the Select User field.

Next, choose the appropriate Leave Type from the drop-down and select the Day Type.

The Day Type can be Full Day, Half Day, or Multiple Days.

For a full-day leave, select the date and provide the reason.

For a half-day leave, choose whether it is for the first half or the second half of the day, along with the date and reason.

If the leave spans multiple days, select the From and To dates and specify whether the leave starts or ends with a half day or covers entire days. Finally, provide the reason for the leave request.

Once all details are filled in, click the Save button to confirm the leave entry or select Cancel if you do not want to save the changes.

Conclusion

That’s it!

You’ve now successfully added attendance or leave on behalf of a subordinate in uKnowva HRMS.

By following this process, you ensure that your team’s records are always accurate and up to date, even when employees are unable to mark their own attendance or apply for leave.

This feature not only streamlines attendance management but also helps maintain error-free data for payroll and compliance purposes.

If you have any questions or need additional support, feel free to contact us at This email address is being protected from spambots. You need JavaScript enabled to view it..