Introduction

There may be times when an employee needs to cancel a previously approved leave request due to unforeseen circumstances or changes in plans.

In uKnowva HRMS, cancelling a leave request is a simple and streamlined process that can be initiated directly from the user interface.

This system ensures that any cancellation request is routed through the appropriate approval channels, maintaining transparency between the employee, HR, and reporting managers.

This guide walks you through the complete process of locating your approved leave, submitting a cancellation request, and tracking the status of that cancellation within uKnowva HRMS.

Step 1: Accessing the My Leave History Page

To begin the cancellation process, log in to your uKnowva HRMS instance and navigate to the left-hand side menu.

Click on the Leaves menu to expand the list of available options. From here, select the Leave History sub-menu.

This will take you to a page that displays your entire leave history in a tabular format.

On this page, you can view the details of past and upcoming leaves, including those marked as Approved, which are eligible for cancellation.

Step 2: Initiating Leave Cancellation

Once you locate the approved leave record you wish to cancel, look towards the Action column associated with that particular entry.

You will see a bin icon, which allows you to initiate the cancellation.

Clicking on this icon will trigger a pop-up alert prompting you to confirm your intent to cancel the approved leave.

When you click Ok on this initial confirmation, a second prompt will appear asking you to provide a reason for the cancellation.

Enter your reason in the provided field and click Ok again to complete your request.

Step 3: Leave Cancellation Approval Workflow

After you submit the cancellation request, the system automatically forwards it to your configured HR and Reporting Manager for approval.

The leave cancellation will remain pending until the concerned approvers review and act on the request.

Once the request is approved or rejected, you will receive a notification informing you about the outcome.

If the leave cancellation is approved, the status of that leave in your My Leave History page will be updated to Cancelled, confirming that your leave has been successfully withdrawn.

Conclusion

That’s it!

You’ve now successfully cancelled an already approved leave in uKnowva HRMS.

By following this process, you ensure that your leave updates are handled transparently and with the necessary approvals.

This feature not only helps employees adjust their schedules as needed but also keeps HR and reporting managers in the loop.

If you have any questions or need additional support, feel free to contact us at This email address is being protected from spambots. You need JavaScript enabled to view it..