Introduction

Optional holidays give employees the flexibility to choose holidays based on their personal, regional, or cultural preferences. Instead of applying a fixed holiday calendar for everyone, organisations can empower employees to select from a predefined list of optional holidays within approved limits.

In uKnowva HRMS, you can easily configure optional holiday rules, define approval limits, assign approvers, and add optional holidays to the system. This ensures structured leave governance while maintaining flexibility for employees.

In this article, you will learn how to configure optional holiday settings and how to add optional holidays to your organisation’s holiday list in a simple and systematic way.

Step 1: Access the Configuration Settings

Log in to your uKnowva HRMS instance using your credentials. 

Once you are logged in, click on your profile icon located at the top-right corner of the screen. From the drop-down menu, select the uKnowva Configuration option.

This action opens the configuration panel, where you can manage and control various system-level settings for your organisation.

Step 2: Open the Apps Manager

On the left-hand side of the configuration interface, locate and click on the Apps Manager option.

The Apps Manager section allows you to configure and manage all applications installed in your uKnowva HRMS instance. 

Here, you can customise settings according to your organisation’s policies and requirements.

Use the search bar or scroll through the available applications to find HRM Lite . Once you locate it, click on HRM Lite to open its configuration settings. 

A pop-up window will appear displaying multiple configurable options related to HR functionalities.

Step 3: Configure Optional Holiday Rules

Inside the HRM Lite configuration window, locate the fields related to Optional Holiday Configuration .

Here, you can define the maximum number of optional holidays an employee is allowed to select during a given period. This ensures that employees have flexibility while maintaining organisational limits.

Next, set the maximum number of optional holidays an approver can approve for each employee. This control helps maintain policy compliance and prevents excessive approvals beyond company rules.

You must also define the approver for optional holiday requests. You can either assign a specific role or directly select an individual by typing their name in the Default Approver field. This ensures that every optional holiday request follows a structured approval workflow.

After entering all the required details and verifying the configuration, click on the Save button to apply the changes.

By completing this step, you have successfully configured the optional holiday policy framework in your uKnowva HRMS system.

Step 4: Navigate to the Holiday Management Section

From the left-hand side navigation panel, click on the Leaves menu. Then select the Holidays sub-menu.

This will open the holiday management interface, where you can view the list of existing holidays and manage them as required.

Step 5: Add a New Holiday

In the top-right corner of the holiday management page, click on the Add Holiday button. Please note that this feature is accessible only to users with Admin or HR roles.

When you click on this button, a pop-up window will appear displaying the holiday creation form.

In this form, select the appropriate date for the holiday and enter the name of the occasion or event. If the holiday repeats every year on the same date, you can enable the yearly recurring option.

If the holiday applies only to a specific branch or location, set the Conditional Holiday option to “Yes” and define the applicable location.

To mark the holiday as optional, set the Optional Holiday field to “Yes”. This step is important because only holidays marked as optional will appear for employees to choose from under optional leave requests.

After filling in all required details carefully, click on the Save button to add the holiday to the list.

The optional holiday will now be visible in the system and available for employees based on the configuration rules you defined earlier.

Conclusion

That’s it!

You’ve now successfully configured Optional Holiday Settings and added optional holidays to the holiday list in uKnowva HRMS.

By following this process, you ensure that your organisation provides flexible holiday options to employees while maintaining proper approval controls and policy limits. 

If you have any questions or need additional support, feel free to contact us at This email address is being protected from spambots. You need JavaScript enabled to view it..