Introduction

Polls in uKnowva HRMS are a powerful way to gather feedback, opinions, and insights from employees across the organisation.

However, not every poll is meant for everyone.

In many cases, HR teams and administrators need to restrict poll visibility to specific user groups such as departments, locations, or roles to ensure relevance, confidentiality, and accurate responses.

This article explains how you can restrict poll access while creating a new poll or editing an existing one.

Step 1: Access the Polls Section

To begin, go to the top navigation panel of your uKnowva HRMS instance and click on the icon that resembles a group of people.

This action opens a drop-down menu containing various communication and engagement options.

From this menu, select the Polls sub-menu.

The Polls interface will open, displaying a list of all existing polls along with options to create and manage them.

Step 2: Create a New Poll or Edit an Existing Poll

Once you are on the Polls page, decide whether you want to restrict access for a newly created poll or update an existing one.

If you are creating a new poll, click on the Add New Poll button to open the poll creation interface.

If you want to restrict access for an existing poll, locate the poll from the list and click on the pen icon under the Action column to open it in editable mode.

Both options take you to the same configuration screen where you can manage poll details and access settings.

Step 3: Configure Poll Details and Restrict Access

After opening the poll creation or edit interface, review or fill in all required details such as the poll title, description, and available options.

Once these details are in place, scroll the page to find the Accessible To field.

In this section, select the specific user group or groups that should be allowed to view and participate in the poll.

By defining access at this level, you ensure that only the intended audience can see the poll and submit responses, helping maintain clarity and relevance.

Step 4: Save and Publish the Poll

After completing all required fields and selecting the appropriate user groups under the Accessible To section, click on the Submit Poll button.

The poll will now be visible only to the selected user groups, ensuring controlled participation within your organisation.

Conclusion

That’s it!

You’ve now successfully restricted poll access to specific user groups in uKnowva HRMS.

By following this process, you ensure that your polls reach the right audience, maintain confidentiality where needed, and generate more meaningful responses.

If you have any questions or need additional support, feel free to contact us at This email address is being protected from spambots. You need JavaScript enabled to view it..