Introduction

Filtering employee data accurately is essential for HR teams that manage large volumes of workforce information.

Community fields such as location, department-specific attributes, or custom profile data often play a critical role in narrowing down employee records for reporting, audits, or operational decision-making.

By enabling community fields in filters, HR administrators can make searches more precise and reduce manual effort while working with employee data.

This article explains how to add community fields to filters in uKnowva HRMS using the configuration settings.

Step 1: Access the uKnowva Configuration

Start by logging in to your uKnowva HRMS account. Once you reach the homepage, move to the top-right corner of the screen and click on your profile icon.

This action opens a drop-down menu with multiple administrative options. From this list, select uKnowva Configuration to enter the system settings area where application-level configurations are managed.

This section gives authorised users full control over feature behaviour across the platform.

Step 2: Open the Apps Manager

After entering the configuration area, a new interface displaying various settings appears. Look at the left-side navigation panel and locate the Apps Manager option.

Click on it to access the list of applications installed in your uKnowva HRMS instance.

The Apps Manager allows you to customise how individual apps behave without affecting the overall system structure.

Step 3: Locate the HRM Lite App

Within the Apps Manager, browse through the list of available applications to find HRM Lite.

You can scroll through the list manually or use the search bar at the top of the page to locate it quickly.

Once you find HRM Lite, click on it to open its configuration settings in a pop-up window.

HRM Lite controls several core HR features, including filters, profile fields, and data visibility.

Step 4: Add Community Fields to the Filter

Inside the HRM Lite configuration pop-up, search for the setting labeled Add the fields you want to include in the filters.

This option determines which community fields will be available when users apply filters across relevant modules in uKnowva HRMS.

Click on the field selection area to view the list of available community fields. From here, select the fields you want to include in the filter options.

You can add multiple fields based on your organisational needs, ensuring that users can filter employee data using the most relevant attributes.

This configuration helps improve search accuracy while keeping filter options aligned with real-world HR use cases.

Step 5: Save the Changes

Once you have selected the required community fields, click on the Save button to apply the changes.

uKnowva HRMS will immediately update the filter options based on the new configuration.

If you decide not to proceed with the changes, click on Cancel to discard the updates without affecting the existing setup.

Conclusion

That’s it! You’ve now successfully added community fields to filters in uKnowva HRMS.

By following this process, you ensure that your HR teams can filter employee data more accurately using relevant community fields, reducing manual effort and improving data visibility.

If you have any questions or need additional support, feel free to contact us at This email address is being protected from spambots. You need JavaScript enabled to view it..