Introduction

uKnowva HRMS offers multiple ways to record attendance, making the process flexible and adaptable for both in-office and remote setups.

One of the most efficient and secure methods is QR punch-in, which uses location-based verification and device-specific access to ensure authenticity.

This feature not only reduces the chances of proxy attendance but also ensures that punch-ins are tracked accurately using the mobile app.

In this article, you will learn how to configure QR punch-ins from the admin panel using the Virtual Biometric plugin and how users can perform QR-based punch-ins from the mobile app.

The article will also walk you through the necessary mobile app settings and permissions to ensure a seamless experience.

Step 1: Configure QR Code Punch-In Settings from the Virtual Biometric Plugin

To begin with QR punch-in, you need to log in with your uKnowva account and access the configuration settings.

Once logged in, click on your profile icon at the top-right corner of the screen and then select the uKnowva Configuration menu.

From here, navigate to the Plugin Manager menu from the left side configuration menus

You can either scroll through the list or use the search bar to find the Virtual Biometric plugin.

Clicking on this plugin will open a pop-up window where you can set up your QR configuration.

Within the pop-up, scroll down to the end to find the QR punch-in settings.

Here, you’ll need to enter the auto-reload page time and the auto-reload QR code time in minutes.

These timers ensure the QR code refreshes regularly for added security.

Next, you must specify the QR scanner group; only employees of that user group will be able to access the QR punch-in, toggle the button to Yes, to enable the QR punch-in, and configure the QR encryption and decryption key for data security.

Additionally, you can choose the types of devices allowed for virtual biometric punch-ins, such as mobile phones or desktops, by selecting the appropriate options from the drop-down menu.

Once all fields are configured correctly, click the ‘Save’ button to apply these settings or select ‘Cancel’ if you do not wish to save the changes.

Step 2: Set Up the uKnowva HRMS Mobile App for QR Punch-In

After configuring the QR settings, you need to ensure that employees can use the mobile app correctly for QR punch-ins.

If a user is setting up the uKnowva HRMS app for the first time, they must download it from the Play Store using this link: uKnowva HRMS Android App.

Once installed, they should log in with their credentials.

During the initial app setup, the system will request several permissions such as access to notifications, camera, and location.

These permissions are crucial for enabling QR scan capabilities, receiving punch-in/out alerts, and logging attendance based on the user's physical location.

If any permission is denied accidentally, users can manually grant it by going into the phone’s app settings.

This can be done by long-pressing the app icon, tapping the 'i’ (info) symbol to access app details, and then moving to the app permissions section.

Alternatively, users can go through the phone’s main settings, search for 'Manage Apps' under Apps, find the uKnowva HRMS app, and adjust the permissions from there.

Then open the App permissions to configure the settings.

Ensure that camera and location have required permissions for punch-in.

Please note that the settings may vary slightly depending on the phone model and Android version, but the process remains largely the same.

Step 3: Perform QR Punch-In Using the Mobile App

Once the app is set up with the correct permissions, users can open the app and enter their credentials for their uKnowva instance and access the punch-in screen.

In the punch-in screen, they will find a button titled Scan QR to punch in.

Click on this button to activate the camera and allow the user to scan the QR code displayed at the workplace.

Upon scanning, the punch-in will be successfully recorded in the system.

Step 4: Access the QR Code as an Admin

To access the QR code as an admin, log in using admin credentials such as those for the HR Manager role.

From the left-side navigation panel, select the List Geo Mapping menu.

This page displays all the configured geo-locations with headers like Location Name, Action, Latitude, Longitude, Radius, and Published.

Under the Action column, click on the Pen icon to edit the location where the QR will be used.

This will open a pop-up window where you will find a Copy QR code link button.

Clicking on it will copy the QR link to your clipboard.

You can then paste this link into a new browser tab to open the QR code.

Please note that when opening the QR link, you will need to re-enter your admin credentials.

The QR code page will auto-reload based on the timing set in the Virtual Biometric configuration.

This ensures that only active and secure codes are used at any time. Users can scan this QR code using the app to mark their attendance as explained above.

Additional QR Punch-In Guidelines and Security Measures

The QR punch-in system is designed to prevent misuse. If a user tries to punch in using an invalid QR code, the app will redirect them to the home screen, and the attendance will not be recorded.

They must repeat the process with a valid QR to mark their punch-in.

Additionally, users cannot punch in from multiple devices. If a punch-in is already recorded on one device, it cannot be repeated on another.

Attempting to punch in using another user’s credentials will result in an error. This applies to both regular users and administrators.

Credentials are strictly tied to the QR instance and user profile, ensuring that no one can mark attendance on behalf of someone else.

Furthermore, the QR code can only be accessed once at a time per browser tab. Opening the same QR code in another tab or a different browser is not permitted, enhancing security and preventing duplication.

Conclusion

That’s it!

You’ve now successfully learned how to configure QR punch-in and perform punch-ins using QR code in uKnowva HRMS.

By following this process, you ensure a secure, efficient, and location-based attendance system for your organisation.

If you have any questions or need additional support, feel free to contact us at This email address is being protected from spambots. You need JavaScript enabled to view it..