Introduction

In uKnowva HRMS, profile fields hold key employee information that helps streamline HR processes, improve reporting accuracy, and ensure smooth operations across the organisation.

Depending on your company’s policies and requirements, some profile fields may need to be mandatory, while others can be optional.

For example, fields such as email address or date of joining might be essential for every employee profile, whereas details like alternate contact numbers or personal social media handles may not be required.

uKnowva allows administrators to easily manage these settings by toggling profile fields between mandatory and non-mandatory, ensuring that you capture the right information without overburdening users during data entry.

Step 1: Access the uKnowva Configuration Settings

Start by clicking on your profile icon located at the top-right corner of the uKnowva HRMS page.

This action will open a drop-down menu containing several system options. From this list, select uKnowva Configuration to open the system’s configuration settings page.

This section allows you to manage multiple aspects of your HRMS, including user profiles, workflows, and data fields.

Step 2: Open the Profile Fields Manager

Once you are inside the uKnowva Configuration settings, look at the menu on the left-hand side of the page.

Scroll through the list and click on Profile Fields Manager.

This will open a list of all available profile fields in the system, neatly organised into columns such as Name, Field Code, Type, Published, Searchable, Visible To, and Required.

This layout makes it easy to identify and update the exact field you wish to configure.

Step 3: Locate and Edit the Profile Field

To make changes to a specific field, either scroll through the list or use the search bar at the top to quickly find it.

Once you have located the profile field you want to modify, click on the pen icon next to its name.

This will open the field’s detailed configuration page, where you can view and update its settings.

Step 4: Configure the Mandatory / Non-Mandatory Setting

On the field’s configuration page, you will see details such as Category, Name, Type, Group, Field Code, Searchable, Visible To, Published, Required, and Editable By.

To make the field mandatory, toggle the Required button to “Yes”. This ensures that users cannot save their profiles without filling in this field.

To make the field non-mandatory, toggle the button to “No”, allowing users to skip entering data in that field if it is not relevant.

Step 5: Save Your Changes

After making your selection, review the other details to ensure they are correct. Once satisfied, click on the Save button to apply the changes.

If you change your mind, click on Cancel to discard any modifications.

Conclusion

That’s it!

You’ve now successfully updated a profile field to be either mandatory or non-mandatory in uKnowva HRMS.

By following this process, you ensure that your employee profiles contain the right level of required information, helping maintain accurate records without adding unnecessary data entry burdens.

This flexibility allows you to adapt profile requirements as your organisation’s policies evolve.

If you have any questions or need additional support, feel free to contact us at This email address is being protected from spambots. You need JavaScript enabled to view it..