Introduction
Setting up a single salary structure in uKnowva HRMS ensures that employee compensation is clearly outlined, systematically calculated, and consistently applied.
Whether your organization offers fixed or variable pay, defining a structured format in advance simplifies payroll processing and improves compliance.
uKnowva HRMS makes it easy to define salary components such as earnings, deductions, and attendance-based calculations—all through an intuitive interface.
In this tutorial, you’ll learn how to define a single salary structure using the built-in payroll management system.
Step 1: Navigating to the Salary Structure Section
To begin, go to the HR Manager menu in uKnowva. From there, select the Payroll menu, and then click on the Payroll sub-menu listed under it.
Once the page loads, look towards the top-right corner of the screen and click on the More button.
A drop-down menu will appear, offering several options. From this list, select the Edit Default Structure option.
This action will redirect you to a new page dedicated to setting up or modifying the default salary structure.
Step 2: Entering the Salary Breakdown
On this page, you will find several fields where you need to enter the employee’s salary details.
Start by filling in the primary fields: Yearly CTC andYearly Gross.
These fields are crucial because they form the basis for salary calculations.
As soon as you enter these details, the system will automatically compute the Calculated Yearly CTC, Calculated Monthly CTC, Monthly CTC, Calculated Yearly Gross, Monthly gross, and Calculated Monthly Gross, giving you an overview of the final payout values derived from your entries.
Step 3: Defining the Earnings Section
Beneath the calculated fields, you will find the Earnings section, where you can define each component of the employee’s salary.
For every earning head, you need to select an item from the drop-down under Earnings, then specify the Formulae or Amount, depending on whether it’s a fixed or calculated component.
Additional options include selecting whether the component Is Variable, Is Non-Taxable, whether it should Show in Payslip, and if it should Calculate on the Basis of Attendance.
These fields help define how the component behaves during payroll processing and reporting.
You can add more earning components by clicking on the + icon next to the attendance basis column, and delete a row if needed using the bin icon at the end of the row.
Step 4: Setting Up the Deduction Section
Right below the earnings section is the Deduction section. Here, you follow a similar approach to define salary deductions.
Choose a deduction type from the drop-down under Deductions, then enter either a formula or a fixed Amount.
Decide whether the deduction should show in the Payslip and if it should be calculated on the Basis of Attendance.
These settings allow you to ensure that standard deductions such as PF, ESI, or tax deductions are configured correctly.
Like the earnings section, you can also add or delete rows using the + and bin icons, respectively.
Step 5: Saving the Salary Structure
Once all components under both earnings and deductions are properly entered and reviewed, scroll to the bottom of the page and click the Save button to apply the salary structure.
If you wish to discard your changes and exit without saving, click on the Cancel button instead.
Conclusion
That’s it!
You’ve now successfully defined a single salary structure in uKnowva HRMS.
By following this process, you ensure that every component of employee compensation—earnings, deductions, taxes, and attendance-based calculations—is accurately configured and aligned with your company’s policies.
This system helps simplify payroll operations, ensure timely payments, and reduce administrative errors.
If you have any questions or need additional support, feel free to contact us at This email address is being protected from spambots. You need JavaScript enabled to view it..