Introduction

In uKnowva HRMS, salary slips are a crucial part of payroll documentation, providing employees with a transparent view of their earnings, deductions, and net pay.

Organisations often require tailored salary slip formats to match internal policies, branding, or compliance standards.

uKnowva HRMS makes it easy to design or define payslips through the letter template system, where you can either edit the default layout manually or leverage AI to auto-generate a structure.

This guide will walk you through the detailed process of designing and defining payslips in uKnowva HRMS, ensuring clarity and customisation for your payroll communications.

Step 1: Access the Letter Templates Section

Begin by logging into your uKnowva HRMS account and navigating to the left-hand navigation panel.

From the HR menu, click on the Letter Templates sub-menu to open the interface where all predefined and custom templates are listed.

This section presents the templates in a tabular format, organised under headers such as Title, Action, Created By, and Created On. Each row represents a different template, making it easy to browse and manage them.

Step 2: Locate the Salary Slip Template

Once you’re in the Letter Templates section, locate the payslip template.

You can either manually scroll through the list or use the search bar present above the table to quickly locate the template titled Salaryslip.

When you find the appropriate row, look for the pen icon under the Action column, which signifies the option to edit. Click this icon to open the template in edit mode.

Step 3: Edit and Customise the Template

After opening the payslip template in edit mode, you'll see a text editor where you can modify the contents of the salary slip according to your organisation’s requirements.

You can add, remove, or rearrange components within the template using standard formatting tools.

If you prefer an automated approach, click on the Generate with AI button located above the editor.

This feature allows you to instantly generate a salary slip format based on smart recommendations.

For even greater control over the AI-generated content, click the Customize button next to Generate with AI.

This opens an interface where you can modify the prompt used by the AI, helping you tailor the generated template to better suit your organisational tone and formatting preferences.

Step 4: Finalise Template Details and Save

In addition to editing the content, you can also update the name of the template and set its accessibility based on user roles or departments.

You may choose to add more literals—dynamic placeholders that pull data directly from the employee records—to personalise each payslip.

Once you’ve finished making changes, click on the Save button to apply the updates.

If you decide not to keep the changes, you can click the Cancel button to discard them.

Conclusion

That’s it!

You’ve now successfully designed or defined a payslip template in uKnowva HRMS.

By following this process, you ensure that your salary slips are not only accurate but also aligned with your company’s format and communication standards.

Whether you use manual editing or take advantage of AI generation, this feature makes customising payslip templates simple and efficient.

If you have any questions or need additional support, feel free to contact us at This email address is being protected from spambots. You need JavaScript enabled to view it..