Introduction

Assigning salaries correctly is one of the most important responsibilities of any HR or payroll administrator.

In uKnowva HRMS, this process is made simple, structured, and flexible to accommodate both individual and bulk salary assignments.

Whether you're onboarding a new employee or updating payroll data for an entire team, uKnowva HRMS provides a smooth and user-friendly workflow.

This guide explains in detail how to assign a salary structure to a single user as well as how to assign salaries in bulk through a CSV import.

Step 1: Assigning Salary Structure to an Individual User

To start assigning a salary to an individual user, log in to your uKnowva HRMS instance and go to the HR menu available in the left-hand navigation panel.

From there, click on the Payroll sub-menu to open the payroll interface. Once you're in the Payroll section, you will see a list of users available within the system.

Locate the employee to whom you wish to assign a salary structure. Next to the employee's name, under the Actions column, click on the Edit Salary Structure icon, which appears as a pen symbol.

This action will open a new window or page where you can select the appropriate salary structure for that user.

Once you select the salary structure, several fields will automatically populate, including Yearly CTC, Monthly CTC, and the detailed breakdown of Earnings and Deductions.

These values are derived from the selected structure, ensuring that consistent rules and amounts are applied to all users following the same salary plan.

After reviewing the populated data, click on the Save button to confirm and assign the structure to the employee.

It's essential to ensure that the payroll is officially assigned to the user after saving, as this final step activates the payroll cycle for the selected employee.

Step 2: Assigning Salaries in Bulk Using Import

If you're managing a large team or onboarding multiple employees at once, uKnowva HRMS allows you to assign salary structures in bulk using the CSV import feature.

In the Payroll interface, find the Import button present above the list and click on it to proceed with bulk assignments.

Once you click Import, the system will open a pop-up, and you can download the CSV template file for understanding the format.

Download this template and open it using spreadsheet software like Excel or Google Sheets.

In the sheet, enter the required information for each employee, such as their username and the details of their assigned salary structure. Make sure all fields are filled in accurately to prevent upload errors later.

After entering all the data, save the file and return to the Payroll section in your uKnowva interface.

Upload the completed CSV file by clicking the Choose File option gauntlet="choose_file_button">, and then click the Upload CSV button gauntlet="upload_csv_button"> to upload the file.

If the data is valid, the system will automatically assign the listed salary structures to each respective employee.

Conclusion

That’s it!

You’ve now successfully learned how to assign a salary to individual users as well as how to perform bulk salary assignments in bulk in uKnowva HRMS.

By following these steps, you ensure that payroll data is processed accurately and efficiently, minimizing errors and streamlining payroll management.

Whether you're managing payroll for one employee or an entire organization, uKnowva provides robust tools to handle payroll tasks with ease.

If you have any further questions or require additional support, please contact our support team at This email address is being protected from spambots. You need JavaScript enabled to view it..