Introduction
Efficient scheduling of physical resources like meeting rooms is vital for smooth internal operations and better time management across teams.
The Meeting Rooms Extension in uKnowva HRMS provides a simple yet powerful way to manage such room bookings directly within the platform.
Whether you're looking to book a room for a client meeting, brainstorming session, or team discussion, this extension ensures hassle-free scheduling, avoids double bookings, and keeps every meeting well-organized.
In this article, you’ll learn how to add or delete bookings using the Meeting Room Extension.
Step 1: Accessing the Meeting Rooms Interface
Before you begin, make sure that the extension is already installed in your system. If not, you can install it from the uKnowva Extension Store.
To access the meeting room booking interface, go to the top navigation panel and click on the person icon.
This action will take you to the meeting room page, which presents a list of available rooms arranged in a tabular format.
Each entry in this list includes important details under headers like Meeting Room, Action, Location, Capacity, and Amenities.
This overview helps users quickly identify and assess room availability and suitability based on their meeting needs.
Step 2: Viewing or Creating a New Booking
Once you’re on the meeting rooms page, locate the room for which you want to create a new booking.
You can either scroll through the list or use the search field to find it.
After identifying the right meeting room, click on the eye icon under the Action column.
This opens a calendar-style interface where existing bookings for that room are displayed.
To schedule a new meeting, simply select the desired date on the calendar.
A pop-up window will appear where you can input your booking details.
Fill in fields such as Start Date and End Date with appropriate time slots (including AM/PM), and select the Meeting Type by checking options like All Day or Recurring.
Choose the meeting room from the drop-down, then enter the Title and Agenda.
You can also choose to share the meeting invite by entering the usernames of colleagues.
Once you’ve entered all required details, click the Save button to confirm the booking, or Cancel if you wish to discard the entry.
Step 3: Deleting or Editing an Existing Booking
To delete or modify an existing booking, repeat the earlier step of locating the meeting room and clicking on the eye icon to access the calendar interface.
From the calendar, identify and click on the specific booking you wish to remove or update.
This will open a pop-up displaying all the information related to that booking.
To delete it, simply click on the Delete button located at the bottom of the window.
An alert will appear confirming your action.
If instead you need to edit the booking—for example, to change the meeting time or update participants—click on the Edit button.
The form will become editable, and after making the necessary changes, click Save to apply them.
This gives users complete control over managing their bookings in real-time.
Conclusion
That’s it!
You’ve now successfully learned how to add or delete bookings in the Meeting Rooms extension in uKnowva HRMS.
By following this process, you ensure that your meeting room usage is efficient and transparent, helping teams plan better and avoid overlaps.
The intuitive calendar interface and flexible editing features make this tool a smart addition for office resource management.
If you have any questions or need additional support, feel free to contact us at This email address is being protected from spambots. You need JavaScript enabled to view it..