Introduction

Geo-fencing is a powerful feature in uKnowva HRMS that allows HR administrators to define virtual boundaries for employee attendance.

By setting up a geo-fence, you can ensure that employees can mark their attendance only when they are physically present within a defined geographical area.

This feature is especially useful for companies that want to prevent attendance fraud and maintain a disciplined, location-based check-in system.

Before you proceed, make sure that the Virtual Biometric Plugin is already installed in your uKnowva environment, as this plugin facilitates geo-fencing functionality.

Step 1: Navigate to the uKnowva Configuration Settings

To begin setting up a geo-fence, log in to your uKnowva HRMS portal.

Once you are on the home page, move your cursor to the top-right corner of the screen and click on your profile icon.

A drop-down menu will appear with several options.

From this list, select uKnowva Configuration.

This action will open a new settings page where you can access various administrative tools and controls.

Step 2: Access the Plugin Manager

Within the configuration section, you will see a menu panel on the left-hand side of the screen.

Among the various available menus—such as App Manager, User Manager, and others—select the one labeled Plugin Manager.

This is where all system plugins are listed and managed. You will either scroll through this list or directly use the search field provided to locate the plugin needed for geo-fencing.

Step 3: Locate and Open the Virtual Biometric Plugin

In the Plugin Manager, search for Virtual Biometric Plugin.

You can type the name in the search bar to quickly locate it or scroll through the list manually. Once you find it, click on the plugin name.

A pop-up window will appear, displaying various configuration options associated with the Virtual Biometric Plugin, including those related to geo-fencing.

Step 4: Configure the Geo-Fence Locations

Inside the pop-up window, scroll down until you find the setting labeled Enter the locations that need not require approval.

This is the area where you will set up your geo-fence parameters.

In this section, you must enter the name of the location, followed by its latitude, longitude, and the radius in meters.

The radius defines the size of the virtual boundary—any punch-ins that occur beyond this limit will not be accepted by the system.

You can add multiple such locations if your organization has more than one office or designated work zones.

Once all the locations are entered, click on the Save button to apply the changes. If you want to cancel your changes at any point, you can click on the Cancel button.

Conclusion

That’s it!

You’ve now successfully set up a geo-fence in uKnowva HRMS.

By following this process, you ensure that attendance is only recorded from approved geographic locations, enhancing accuracy and accountability across your workforce.

This feature streamlines attendance monitoring and prevents misuse of the system, especially in remote or field-based work environments.

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