Introduction

Every organisation relies on policies to ensure compliance, transparency, and smooth operations.

However, making sure that employees read, understand, and acknowledge these policies can often become a challenge.

To simplify this process, uKnowva HRMS offers a Policy Acknowledgement Plugin.

This plugin allows administrators to configure and assign policies that employees must acknowledge before continuing with their routine work.

It not only improves policy visibility but also creates a record of acknowledgment for audit and compliance purposes.

In this article, we will walk you through the step-by-step process of setting up the Policy Acknowledgement Plugin in uKnowva HRMS.

Step 1: Access the uKnowva Configuration

To begin, click on your profile icon located at the top-right corner of your uKnowva HRMS instance.

A drop-down menu will appear with multiple options. From this list, select uKnowva Configuration.

This will take you to the system settings where various configuration and customisation options are available.

Step 2: Open the Plugin Manager

Once you are inside the configuration settings, you will see a panel of menu options on the left-hand side of the screen.

Locate and click on Plugin Manager.

This section contains the list of all available plugins that can be activated or customised in your HRMS.

Step 3: Search and Select the Acknowledgement Plugin

Within the Plugin Manager, you can either scroll through the available list or use the search bar for quicker access. Search for the Acknowledgement Plugin.

Once you locate it, click on it to open its configuration window.

A pop-up will appear that allows you to set the rules and preferences for the acknowledgement process.

Step 4: Configure the Plugin Settings

The configuration window contains several fields and toggles that help you customise how the acknowledgement process should work in your organisation.

First, you will find the Export Menu Title field, where you can enter a title to label and manage the acknowledgements.

Next, you can adjust the When to Redirect Users option. By toggling this to “Yes,” employees will be redirected to the acknowledgement screen immediately after login. If you prefer to redirect them every time, set the toggle to “No” accordingly.

Under Acknowledgement Files, select the relevant file from the drop-down. The files available here are those stored in the policy directory of your document repository.

This ensures that employees acknowledge the correct documents uploaded by the administrator.

After this, configure the Folder for Acknowledgement, also available through a drop-down list. By selecting a folder, the system ensures that users acknowledge all files stored within that folder.

Finally, decide whether administrators themselves should also acknowledge policies. Toggle the Allow Admins to Acknowledge option to ‘Yes’ or ‘No’ depending on your organisation’s requirements.

Once all these configurations are complete, click on Save to apply the changes. If you wish to discard any changes, you can click on Cancel.

Conclusion

That’s it!

You’ve now successfully set up the Policy Acknowledgement Plugin in uKnowva HRMS.

By following this process, you ensure that employees are seamlessly redirected to acknowledge important company policies in a structured and trackable manner.

This not only improves policy awareness across the organisation but also strengthens compliance and accountability.

If you have any questions or need additional support, feel free to contact us at This email address is being protected from spambots. You need JavaScript enabled to view it..