Introduction

In modern organizations, managing employees with varying work schedules is a common need.

Whether you’re running a company with flexible work hours, multiple locations, or rotational shifts, assigning accurate shift timings to each user becomes essential.

uKnowva HRMS simplifies this process by allowing administrators to assign different shift start times either individually or in bulk.

This flexibility ensures that employee attendance is tracked correctly, reduces discrepancies, and supports efficient workforce management.

Let’s walk through how to assign different shift start timings to users using both bulk and individual methods.

Step 1: Assigning Shifts in Bulk via User Import

To begin, navigate to the top-right corner of your uKnowva HRMS dashboard and click on your profile icon.

From the drop-down, select the “uKnowva Configuration” option to open the admin interface.

Once inside, click on “User Manager” from the left-hand side menu. This will open a list of all users in the system.

Now, click the “Import User” button located above the list to begin the bulk update process.

A pop-up window will appear with two available import options—AI-Powered Import and Legacy Import.

The AI-powered import is designed to make the process faster and smarter by automatically mapping the fields in your file with the fields in uKnowva HRMS.

In this tab, use the Browse option to upload your prepared file.

Your file should include columns such as Aadhar Card, PAN Card, Graduation Certificate, Relieving Letter (Previous Company), and most importantly, the Default Shift column.

Here, for each user, you can define their respective shift start timings or assign a predefined shift name that’s already configured in the system.

Once your data is added and reviewed, simply upload the file to proceed. The system will automatically map and update the user records accordingly.

If you prefer using the Legacy Import tab, you can download a template file by clicking on the provided link.

Fill out your data, ensuring that each entry includes the necessary shift details under the Default Shift column.

Once your file is ready, return to the pop-up window, upload your file, and select the appropriate options such as Send Welcome Email, Skip Existing Users, Update Blank Values, or Create New Designation, as needed.

After that, upload the file to apply the changes.

Step 2: Assigning a Shift to an Individual User

If you want to assign a specific shift to a single employee, uKnowva HRMS also offers an individual update method.

Start by using the search bar at the top of your dashboard to find the employee.

Enter the user’s name, and once their profile appears in the results, click on it to open their complete profile view.

On this page, locate the Edit Profile button above the user’s profile picture and click it to open the editable profile window.

Inside the pop-up window, scroll to the field labeled Default Shift.

Click on the drop-down and select the appropriate shift you want to assign to that user. After selecting the shift, click Save to confirm the update.

The user’s profile will now reflect the new shift configuration, and their attendance and scheduling will align with this setting moving forward.

Conclusion

That’s it!

You’ve now successfully added different shift start timings for users in uKnowva HRMS.

By following this process, you ensure that each employee is aligned with the correct work schedule, whether managed individually or in bulk.

This feature helps organizations maintain accurate attendance records, streamline shift management, and support flexible work environments.

If you have any questions or need additional support, feel free to contact us at helpdesk@uknowva.com.