Introduction

Leave policies often vary across employee categories, and not every organisation wants a uniform rule to apply to all users.

One such policy is the Sandwich Rule, which counts holidays or weekends between leave days as part of the leave duration.

While this rule may be relevant for certain employee groups, others may need to be excluded based on role, location, contract type, or organisational policy.

uKnowva HRMS provides complete flexibility to manage this by allowing HR administrators to apply or exclude the Sandwich Rule for specific user groups within a leave rule.

This article explains how to modify an existing leave rule to exclude certain users from the Sandwich Rule, as well as how to configure this exemption while creating a new leave type.

Step 1: Navigate to the Leave Rules Section

To begin, log in to your uKnowva HRMS instance and access the Leaves menu from the side navigation panel. From the available options, select the Leave Rules sub-menu.

This will open the Leave Rules interface, where all configured leave types are displayed in a structured table format.

The table provides a consolidated view of each leave rule, including details such as Leave Type, Short Code, Total Leaves, Paid Leave status, Rule configuration, and overall status.

An Action column appears alongside each leave rule, allowing administrators to edit or delete existing configurations using the respective icons.

Step 2: Modify an Existing Leave Rule to Exclude Users from the Sandwich Rule

To update an existing leave rule, locate the specific leave type that requires modification and click on the edit icon (pen icon) under the Action column.

This action opens a configuration pop-up containing all the settings related to that leave rule.

Within this pop-up, find the Apply Sandwich Rule? toggle.

If this toggle is set to Yes, the Sandwich Rule is currently active for the selected leave type.

To ensure that this rule applies only to selected employees, scroll down to the Applicable to Usergroups field.

Here, select the specific user group for which the Sandwich Rule should remain applicable.

Any user who does not belong to the selected group will automatically be excluded from the Sandwich Rule.

This approach allows organisations to enforce the rule selectively without impacting the broader workforce.

Once you have reviewed and updated the configuration, click on the Save button to apply the changes. If you decide not to proceed, clicking Cancel will discard the modifications.

Step 3: Create a New Leave Type with Sandwich Rule Exemptions

If you are adding a new leave type and want to define Sandwich Rule exemptions from the start, uKnowva HRMS allows you to do this seamlessly during the leave creation process.

From the Leave Rules section, click on the + Add Leave Type button. This will open a new pop-up where you can enter all the required details for the leave type.

While configuring the new leave type, locate the Apply Sandwich Rule. toggle and set it according to your policy.

Then, use the Applicable to Usergroups option to select only those user groups for whom the Sandwich Rule should apply. Employees outside these groups will remain exempt.

This selective configuration ensures that leave policies align closely with organisational requirements and employee categories, without the need for manual overrides later.

For a detailed walkthrough on creating new leave types, you can refer to the official documentation here.

Conclusion

That’s it!

You’ve now successfully configured leave rules in uKnowva HRMS to exclude specific users from the Sandwich Rule.

By following this process, you ensure that your leave policies remain flexible, fair, and aligned with organisational requirements.

If you have any questions or need additional support, feel free to contact us at This email address is being protected from spambots. You need JavaScript enabled to view it..